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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, Engineering Coordinator
DATE: October 7, 2019
SUBJECT:
A resolution to award the 2019 Sanitary Sewer Root Control project with Duke's Root Control, Inc., 1020 Hiawatha Blvd. West, Syracuse, NY 13204, in the amount of one hundred four thousand, six hundred thirty-six dollars and thirteen cents ($104,930.00).
PURPOSE:
To treat sanitary sewers that have excessive root intrusion issues that could cause flow restrictions which may lead to basement back-ups.
BACKGROUND:
The Water & Sewer Maintenance Division performs mechanical root cutting when severe cases are found. The sections of sewer that are not yet deemed severe are added to the list for root control treatment. This root control contract involves applying a foam substance that will kill the roots and prevent them from immediately growing back. The foam application is much faster than mechanically cutting the roots which then begin to grow back immediately. A similar root control contract was publically bid, awarded to Duke's Root Control and completed in 2017. There was no root control work done in 2018. A portion of those sewers treated in 2017 will be re-treated with this contract and it will also address sewers that have been identified as needing treatment in the last two years. This contract will be completed prior to the end of the 2019 calendar year.
DISCUSSION:
The bid from Duke's Root Control was opened on September 25, 2019. Nineteen vendors/bid sites viewed the documents from the City's website. The tabulation of the one bid received is attached as Exhibit A. The lowest bid in the amount of one hundred four thousand, six hundred thirty-six dollars and thirteen cents ($104,930.00) was submitted by Dukes Root Control, Inc. Two years ago a second bid was submitted by a company that was contacted which stated that they no longer perform these services. The bid advertisement and Duke's Root Control, Inc. bid are also attached as exhibits B and C. City staff is not aware of another contractor that performs these services according to the methods specified. Duke's Root Control was awarded and successfully completed the same project in 2017.
The sanitary sewer root control program will be funded with account 510-4063-511-73-14 which has a 2019 budget of $3,000,000.00. Following the approval of this contract, the remaining unencumbered balance in this account will be approximately $71,000.00.
IMPACT STATEMENT:
Residents will not experience a disruption to their sanitary service during treatment of the roots in the sanitary sewers.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution approving the 2019 Sanitary Sewer Root Control project with Duke's Root Control, Inc., 1020 Hiawatha Blvd. West, Syracuse, NY 13204, in the amount of one hundred four thousand, six hundred thirty-six dollars and thirteen cents ($104,930.00).
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, certain sanitary sewers have been identified as having excessive root intrusion issues which requiring treatment to prevent flow restrictions which may lead to basement back-ups; and
WHEREAS, a bid by Dukes Root Control, Inc. was received, opened and read aloud on September 25, 2019; and
WHEREAS, the sanitary sewer root control program will be funded with account 510-4063-511-73-14 which has a 2019 budget of $3,000,000.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the contract with Dukes Root Control, Inc., 1020 Hiawatha Blvd. West, Syracuse, NY 13204 in the amount of one hundred four thousand, six hundred thirty-six dollars and thirteen cents ($104,930.00) is hereby approved.