cover
TO: Mayor Richard C. Irvin and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: October 10, 2024
SUBJECT:
A Resolution authorizing the execution of a Phase 1 Preliminary Engineering Supplement with WBK Engineering, LLC in the not to exceed amount of $56,075.00 and the appropriation of $60,000 of MFT Funds for the New York Street Corridor (Commons Dr to Entrance No. 6) Project.
PURPOSE:
This is a Resolution to approve the above referenced Engineering Services Supplement and to appropriate MFT funds by Illinois Department of Transportation (IDOT) Resolution.
BACKGROUND:
The project applied for federal funding in the June 2022 Highway Safety Improvement Project (HSIP) call for project. The project was awarded federal funding to cover up to 90% of Preliminary Engineering, Design Engineering, Construction, and Construction Engineering costs for the originally scoped project. Since the time of that application, the project has added additional scope, and additional federal funding has been requested and awarded. A total of $2,373,200.00 in federal HSIP funds has been secured for all phases of the project.
The project involves safety improvements along New York Street between Commons Drive and Fox Valley Entrance No. 6. The safety improvements include includes replacement of all aging signal equipment, adding dual left turn lanes at intersections along New York St, widening of curb radii to meet design vehicle requirement, and extending bike and pedestrian facilities in accordance with ADA standards. The intersections will be converted from protected-permissive left turn phasing to protected only phasing. Additional general information and exhibits can be found on the project website (<https://www.aurora-il.org/2567/East-New-York-Street-Commons-Dr-to-Entra>).
The City is continuing work with their selected engineering consultant, WBK Engineering, LLC, on a project development report (PDR) under a previous City agreement. The PDR is substantially complete, and a draft will be submitted to IDOT shortly. The project is likely targeting a late 2025 IDOT letting, pending design engineering and land acquisition.
The original agreement with WBK Engineering, LLC was in the amount of $151,796.00 (R23-046).
DISCUSSION:
During preliminary engineering, WBK Engineering, LLC and their consultants completed several work items not identified in the original Phase 1 agreement and added some items to the scope. At this time it is required to process a Supplement to include the additional items as described below:
- HSIP funding increase request
- Public involvement (Public Information Meeting)
- Plats, Legals, and Titles (Right-of-Way acquisition)
- Design Variance form updates
- PDR form updates
WBK Engineering, LLC has been proactive in addressing City issues. They helped prepare a revised HSIP application for additional scope items (bicycle & pedestrian accommodations, ADA work, and lighting) which was approved granting an additional $773,400 of federal funding for this project. They attended a Public Information Meeting required by FHWA and handled form updates as required by IDOT. The bulk of the cost for this supplement is for acquiring Plats, Legals, & Titles for 11 parcels, which is the first step required due to land acquisition for this project.
The original consultant selection followed the Request for Qualifications process and is not subject to the local preference policy. The funding source, MFT Funds, is not subject to the local preference policy.
IDOT requires a Resolution to appropriate the MFT Funds prior to their expenditure for approved projects. The Resolution for Improvement - BLR 09110 (Exhibit ‘B’) appropriating MFT Funds in the amount of $60,000.00 is attached. This amount covers the supplement and includes a small contingency.
Funding for this project is available in account 203-4060-431.79-99 (GB163, East New York Street - Commons to Route 59).
IMPACT STATEMENT:
No impact.
RECOMMENDATIONS:
Please forward this to Finance Committee for approval.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the execution of a Phase 1 Preliminary Engineering Supplement with WBK Engineering, LLC in the not to exceed amount of $56,075.00 and the appropriation of $60,000 of MFT Funds for the New York Street Corridor (Commons Dr to Entrance No. 6) Project.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City seeks to improve motorist, bicyclist, and pedestrian safety along the New York Street corridor from Commons Drive to Fox Valley Entrance No. 6; and
WHEREAS, the City published a Qualifications Based Selection (QBS) for the Phase 1 Engineering services on October 27, 2022, with an option to utilize the same firm for Phase 2 Engineering. Thirteen (13) firms submitted their qualifications and experiences; and
WHEREAS, there is a need for an engineering supplement with WBK Engineering, LLC, 116 West Main Street, Suite 201, St. Charles, IL, 60174, to complete the Phase 1 Engineering services for a total cost not to exceed $56,075.00, a copy of which agreement is attached hereto and incorporated herein as Exhibit 'A', and
WHEREAS, there is a need to appropriate MFT funds for this agreement for Section 22-00351-00-WR in the amount of $60,000.00, a copy of which resolution is attached hereto and incorporated herein as Exhibit 'B', and
WHEREAS, the 2024 City Budget provides money for this item in 203-4060-431.79-99 (GB163, East New York Street - Commons to Route 59) with any additional funds to be budgeted in future years, if needed).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Engineering Supplement with WBK Engineering LLC attached to this Resolution as Exhibit 'A' in the not to exceed amount of fifty-six thousand seventy-five dollars ($56,075.00) shall be and hereby is approved; and further
BE IT RESOLVED, that sixty thousand dollars ($60,000.00) of available MFT Funds, Motor Fuel Tax Section Number 22-0051-00-RS shall be and hereby is appropriated for the purposes set forth in this resolution; and further
BE IT RESOLVED, that the Director of Purchasing and the Clerk respectively, shall be and hereby are directed to execute all the aforementioned documents on behalf of the City and any other documents required to carry the purposes of this resolution into execution, including, but not limited to the document entitled “Resolution for Improvement Under the Illinois Highway Code, Form (BLR 09110)” attached to this Resolution as Exhibit 'B'.