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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: January 16, 2024
SUBJECT:
A Resolution to execute a contract to RJN Group, Inc. in the amount of $288,500 for the 2024 and 2025 Overlay Manhole Inspections located throughout the City of Aurora.
PURPOSE:
To execute a contract to allow RJN Group, Inc. to provide engineering services for inspecting and providing repair recommendations for approximately 2,500 sanitary and storm manholes that are located within the limits of the City’s Overlay Program for 2024 and 2025. The project’s lead engineer from RJN successfully provided similar services to the City in past.
BACKGROUND:
Request for Qualifications are not subject to the Local Preference policy.
DISCUSSION:
The City published a request for qualifications that was advertised on October 15, 2023, and five firms submitted statements of qualifications. A copy of the advertisement is attached as Exhibit A. RJN Group, Inc. was selected as the most qualified firm by a three (3) person review panel. Exhibit B shows how the Statements of Qualification were scored. After being notified of their selection, RJN Group, Inc. prepared the proposal included as Exhibit C. This proposal includes a baseline scope of services with a not-to-exceed fee of $288,500. Account 510-4063-511-73-14 (IB018) has a current 2024 balance of $2,500,000.00.
IMPACT STATEMENT:
There may be lane closures during the duration of the contract where manhole inspections are being performed.
RECOMMENDATIONS:
I recommend approval of this resolution.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to award a contract to RJN Group, Inc. in the amount of $288,500 for the 2024 and 2025 Overlay Manhole Inspections located throughout the City of Aurora.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, approximately 2,500 sanitary and storm manholes will be inspected prior to the 2024 and 2025 Overlay Programs; and
WHEREAS, RJN Group, Inc. of 2655 Warrenville Road, Suite 225, Downers Grove, IL 60515 was selected as the most qualified out of five (5) firms submitting Statements of Qualifications; and
WHEREAS, the 2024 and 2025 Overlay Manhole Inspections ($288,500.00) have been funded in current 2024 budget within account 510-4063-511-73-14 (IB018) ($2,500,000.00, 2024).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is hereby authorized to execute a contract with RJN Group, Inc., in an amount not to exceed $288,500 for the 2024 and 2025 Overlay Manhole Inspections.