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TO: Mayor Richard C. Irvin
FROM: Timothy Forbes, Superintendent of Streets
DATE: 3/16/2022
SUBJECT:
A Resolution for the Acceptance of Bid Pricing from Various Contractors for Mowing Landscape Maintenance for Several City Departments.
PURPOSE:
To obtain City Council approval to accept bids for a 1 year contract with optional two 1 year extensions upon mutual consent from contractors for mowing and landscape maintenance for City owned properties and right-of-way.
BACKGROUND:
There are a number of rights-of-way, medians, tot lots and parcels that the City is responsible for ongoing maintenance. Mowing landscape maintenance has previously been provided by private contractors. To maintain the high level of service of past years, contracting outside services is necessary to augment City crews.
DISCUSSION:
The City solicited request for proposal for "Mowing Landscape Maintenance" for City rights-of-way and parcels (RFP 22-06) and received bids from eleven companies. After checking references and receiving favorable responses, the following four contractors highlighted in blue on the attached bid tabulation are being recommended.
Beary Landscape Management, Lockport, IL. List: E1 ,E2, F, G
Local Lawn Care & Landscaping, Naperville, IL. List: J
Cox Landscaping, Yorkville, IL. List: A, B
Cornerstone Partners, St. Charles, IL. List: C, H, I, K
Cox Landscaping, Yorkville, Il. withdrew their bid for Lists C and E1.
The various departments who will be utilizing the Mowing Landscape Maintenance services of these contractors have appropriated monies for these expenditures in the following accounts: 101-4460-431-36-15, 101-1827-424-36-14, 101-4010-417-36-15 and 510-4058-511-36-15. The total amount actually spent each year is weather dependent. The 2022 combined budget for all of the accounts listed is $205,800 and last year's expense was $163,394.50.
This bid was subject to the Local Preference Ordinance, however it did not impact the decisions.
IMPACT STATEMENT:
There should be no impact on any other departments.
RECOMMENDATIONS:
That the City Council approve the acceptance of bids from contractors for Mowing and Landscape Maintenance services (Bid 22-06) of various City right-of-ways and City owned parcels for a 1 year contract with optional two additional 1 year extensions for several City departments.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution for the Acceptance of Bid Pricing from Contractors for Mowing Landscape Maintenance for Several City Departments (Bid 22-06) for a One Year Contract with Two Optional One Year Extensions upon mutual consent.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, bids were advertised, received and opened publicly (Bid 22-06) for Mowing Landscape Maintenance services for various locations citywide for the Division of Streets, Property Standards, Central Services and Water Production for the 2022 mowing season with an option of two 1 year extensions upon mutual consent; and
WHEREAS, four of the seven contractors submitting proposals are being recommended, awards are being made to Beary Landscape Management, Local Lawn Care & Landscaping, Cox Landscaping and Cornerstone Partners; and
WHEREAS, various departments who will be utilizing these contractors have appropriated monies these for these expenditures in the following accounts:
101-4460-431-36-15, 101-4010-417-36-15, 101-1827-424-36-14 and
510-4058-511-36-15.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: hereby accept the bids from, Cox Landscaping, Yorkville, IL., Beary Landscape Management Lockport, IL. And Local Lawn Care & Landscaping Naperville IL.and Cornerstone Partners, St Charles, IL. For various divisions for 2022 Mowing season with an option of two 1 year extensions upon mutual consent and does hereby further authorize its Purchasing Director to issue the necessary orders to implement the same.