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TO: Mayor Richard C. Irvin
FROM: Michael R. Pegues, Chief Information Officer
Jeff Anderson, Deputy Chief Information Officer
DATE: May 6, 2022
SUBJECT:
A Resolution approving ratification for purchases of security system hardware and software from CDW-G Corporation of Vernon Hills, IL for an amount not to exceed $128,190.
PURPOSE:
Approve purchases of security system hardware and software in addition to what was approved in Resolution R19-336.
BACKGROUND:
Resolution R19-336 was approved by City Council on 10/8/2019 to upgrade and centralize the following services:
1. Detention Security System (door control & monitoring and intercom & paging systems)
- Aurora Police Department
2. Access Control System (card readers)
3. Video Management and Recording System
The Access Control System and Video Management Systems were upgraded and/or installed new at the following locations:
Aurora Police Department
Development Services Center
Fire Station 8
River Edge Park
Route 25 Transportation Center
Route 59 Train Station
Water & Sewer Facility
Council Resolution R19-336 was for approved for an amount of $1,825,209 which included $1,407,000 in Equipment and Installation for installation of cameras and access controls at several City-owned locations as well as a $425,000 fee for CDW-G to provide maintenance on City cameras for one year. After reviewing the marketplace for camera maintenance programs, City staff determined that it was more cost effective to find a partner to provide maintenance and support (both reactive and preventative) to the City’s security/CCTV cameras for a period longer than just one year. This maintenance contract was approved by Council in resolution R21-135.
This ratification is for additional equipment and installation costs related to R19-336.
DISCUSSION:
The completion of the items described was lengthy and was delayed by the pandemic and supply chain shortages. During this timeframe, several items that were unforeseen surfaced. The major items are described below:
- The Jail Management solution that controls cameras, doors and lights in the jail became damaged by water which resulted electrical damage to several circuit boards.
- The Genetec video servers needed to be upgraded to support the corrected Jail Management solution.
- City buildings used up to 4 different card reader technologies for door access control. In order reduce the number of badges created for employees to one, these card readers needed to have firmware aligned and new cards needed to be tested.
- At the APD, inconsistent and incorrect low-voltage wiring diagrams required detailed extensive testing and creation of new, accurate wiring diagrams.
These changes also resulted in additional project management time from CDW-G.
Funding is available in 340-1280-419.74-11 (C122).
IMPACT STATEMENT:
These security system hardware and software purchases affected public safety and the safety of city employees, so these purchases were made prior to approval by council.
RECOMMENDATIONS:
Request the proposed ratification be approved.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution approving ratification for purchases of security system hardware and software from CDW-G Corporation of Vernon Hills, IL for an amount not to exceed $128,190.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, resolution R19-336 was approved by City Council on 10/8/2019 to upgrade and centralize several security software and hardware components city-wide, and;
WHEREAS, the lengthy implementation timeline presented many unforeseen challenges, and;
WHEREAS, funding is available in 340-1280-419.74-11 (C122), and;
WHEREAS, these challenges were deemed necessary for immediate correction.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: ratifies the purchases of security system hardware and software from CDW-G Corporation of Vernon Hills, IL for an amount not to exceed $128,190.