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TO: Mayor Richard C. Irvin
FROM: Bob Leible, Assistant Superintendent of Water Production
DATE: November 14, 2017
SUBJECT:
Resolution Awarding Contracts to Supply Process Chemicals for the Water Production Division.
PURPOSE:
To obtain City Council approval for the execution of contracts with suppliers of various process chemicals for the Water Production Division.
BACKGROUND:
Each year the Water Production Division solicits bids for process chemicals to be used at the Water Treatment Plant. These chemicals are essential and necessary to the operation of the various water treatment processes such as softening, disinfection, fluoridation, and taste & odor control, as well as regulatory compliance with drinking water standards. Sealed bids for this purpose were opened on October 18, 2017.
DISCUSSION:
Most contracts are awarded to the lowest responsive, responsible bidder for a period of one year, which may be renewable for a second year when mutually agreed upon by the City of Aurora and the supplier. Certain chemicals are occasionally bid on a trial basis because the chemical's performance in the treatment process has not yet been determined. The chemicals bid for this solicitation are all offered for a two-year period.
Funds have been requested in the 2018 City Budget in Account No. 510-4058-511-65-36 for all process chemicals including those in this solicitation: sodium hypochlorite, fluorosilicic acid, cationic polymer, and powdered activated carbon. The recommended suppliers (see attachment) are the lowest responsive, responsible bidders.
IMPACT STATEMENT:
None.
RECOMMENDATIONS:
That the attached resolution be submitted to the City Council for approval so that contracts may be executed for two-year periods as indicated therein. It is further recommended that this matter be forwarded to the Finance Committee for review and approval.
cc: Alderman O’Connor, Chairman
Alderman Mesiacos
Alderman Bugg
Alderman Mervine, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Awarding Contracts to Supply Process Chemicals for the Water Production Division.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, bids were requested for process chemicals to be used in the treatment of the City's water supply for a two-year period (2018 - 2019); and
WHEREAS, listed on the attachment, "WPD Recommended Chemical Bidders 2018 - 2019", are the lowest responsive, responsible bidders for each process chemical, at the bid amount shown, for a two-year period; and
WHEREAS, funding for the purchase of process chemicals is provided annually in the City Budget in Account No. 510-4058-511-65-36;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Purchasing Director is hereby authorized to enter into an agreement with the lowest responsive, responsible bidder for each process chemical, as recommended above, for the Water Production Division.