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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: November 25, 2024
SUBJECT:
A Resolution authorizing the Director of Purchasing to utilize Sourcewell and Omnia Cooperative Purchasing Contracts to purchase equipment for the new Public Works Facility and allow for several additional future equipment purchases.
PURPOSE:
To authorize the purchase of equipment for the new Public Works Facility.
BACKGROUND:
The Public Works Department is consolidating the personnel and equipment from a handful of maintenance divisions (Electrical, Streets, Fleet, Water & Sewer, and Water Meter Maintenance) into a new, combined maintenance facility on a 25+ acre city-owned parcel near Liberty and New York Streets. Construction is ongoing and is anticipated to be completed by the end of 2024 or shortly thereafter.
The purchase of furniture, fixtures, and equipment (known as "FF&E") has been included in the approved budget for the new Public Works Facility (CIP C114). The equipment to be purchased under this Resolution was all previously identified by the various divisions of Public Works as necessary for floor cleaning, snow removal and road de-icing, and lifting and transporting of materials and personnel in and around the facility and yard. Vendors participating in Sourcewell and/or Omnia were identified for each of the items, and the respective contract numbers are listed on the individual quotes included as exhibits, including:
1. Manitou forklift from Stevenson Crane of Bolingbrook, IL for $32,660.00,
2. Two (2) Toro Workman GTX electric carts from Reinders of Mundelein, IL for $39,304.59
3. Bobcat UW56 from Atlas Bobcat of Elk Grove Village, IL for $83,863.87,
4. Brinex Infinity Brine Maker from Henderson Products,Inc. of Manchester, IA for $148,540.50
5. Tennant walk behind floor scrubber and Tennant riding sweeper/scrubber from Grainger of Lake Forest, IL for a combined $95,082.74
DISCUSSION:
In addition to the items summarized above, other anticipated purchases to be made in the coming months include an approximately $10,000 pallet straddle stacker, approximately $20,000 in kitchen and laundry appliances, approximately $25,000 in storage cages, lockers, and work benches, a premium cut worktable for approximately $35,000, and a handful of other smaller items. These items will each be purchased in accordance with the City's Purchasing Policy and the project budget.
The 2024 City Budget provides funds for this project (CIP C114) in the following accounts:
|
Account Name |
Account Number |
Amount |
|
Capital Outlay - GO Bonds |
355-4411-417.72-01 |
$ 319,451.70 |
|
Capital Outlay - Water & Sewer |
510-4063-511.72-01 |
$ 80,000.00 |
Additional purchases to be made will utilize the accounts listed above at a similar cost distribution ratio.
IMPACT STATEMENT:
The purchase of the forklift will allow for the receipt, movement, and storage of materials within the facility and yard. The purchase of the electric carts will allow for the timely transportation of materials and personnel throughout the 25+ acre campus. The purchase of floor cleaners will allow City forces to keep the facility floors, including the vehicle parking and repair areas, clean and free of tracked in dirt and debris. The purchase of the Bobcat will facilitate the necessary removal of debris and snow from the drives, walkways, entrances, and perimeter storage areas of the campus. Purchase of the brine maker is necessary to ensure the Streets Division can produce and place brine as needed throughout the City during snow events, keeping the City's streets safe for residents and visitors.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the Director of Purchasing to utilize Sourcewell and Omnia Cooperative Purchasing Contracts to purchase equipment for the new Public Works Facility and allow for several additional future equipment purchases.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the purchase of furniture, fixtures, and equipment ("FF&E") was approved as part of the new Public Works Facility project (CIP C114), and
WHEREAS, the City will utilize Sourcewell and Omnia Cooperative Purchasing Contracts to purchase a Manitou forklift, two Toro electric carts, a Bobcat UW56 with accessories, a Tennant walk behind floor scrubber and a riding sweeper/scrubber, and a Brinex Infinity Brine Maker for a combined total price of $399,451.70; and
WHEREAS, the City will make additional equipment purchases in accordance with the City's Purchasing Policy as necessary within the project budget; and
WEREAS, this equipment purchase will be funded using the following accounts:
|
Account Name |
Account Number |
Amount |
|
Capital Outlay - GO Bonds |
355-4411-417.72-01 |
$ 319,451.70 |
|
Capital Outlay - Water & Sewer |
510-4063-511.72-01 |
$ 80,000.00 |
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing to utilize Sourcewell and Omnia Cooperative Purchasing Contracts to purchase equipment for the new Public Works Facility and allow for several additional future equipment purchases.