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TO: Mayor Richard C. Irvin and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: November 30, 2023
SUBJECT:
A Resolution authorizing the appropriation and expenditure of MFT funds for snow removal operations in 2024 in an amount up to $1,320,000.00.
PURPOSE:
To execute the Illinois Department of Transportation (IDOT) resolution necessary to appropriate Motor Fuel Tax (MFT) funds for the purchase of sodium chloride (rock salt) and liquid calcium chloride (pre-wetting agent) for 2024 (MFT Section No. 24-00000-00-GM).
BACKGROUND:
The salt and calcium chloride to be used for snow removal will be purchased through the State's Central Management Services Office and the DuPage County Procurement Services Division; both entities secured multiple bids through a publicly advertised sealed process, establishing competitive unit prices.
DISCUSSION:
Prior to any expenditure of MFT funds, the State must review the proposed expenditure and authorize the use of MFT funds. The $1,320,000.00 is an estimate for what will be needed in 2024; however, the actual expenditure is dependent upon the severity of the winter and the number of events that require the use of these chemicals. Any unused funds from this expenditure will be returned to the City's unobligated MFT balance at the end of 2024.
The 2024 budget is anticipated to include $1,320,000.00 for snow removal materials. This includes $1,300,000.00 for sodium chloride (rock salt) and $20,000.00 for liquid calcium chloride (pre-wetting agent), which is in line with past years.
These expenditures will be within account 203-4060-431.65-32 (Salt) and 203-4060-431.65-33 (Calcium Chloride).
Exhibit 'A' is the Resolution for Maintenance Under the Illinois Highway Code required by IDOT to be passed by the City Council. Exhibit 'B' is the Estimate of Maintenance Costs form which is a required submittal with the resolution.
IMPACT STATEMENT:
Approval of this resolution will provide the City with the necessary materials to perform proper snow and ice control on city streets during the 2024 calendar year.
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the appropriation and expenditure of MFT funds for snow removal operations in 2024 in an amount up to $1,320,000.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, (in accordance with the Illinois Department of Transportation, Bureau of Local Roads and Streets Policy and Procedures; and
WHEREAS, said Policy and Procedures require that the Local Agency adopt a resolution appropriating Motor Fuel Tax Funds for general maintenance projects; and
WHEREAS, the City of Aurora has estimated material costs for snow removal and deicing operations for the 2024 calendar year to be $1,320,000.00; and
WHEREAS, the City of Aurora desires to appropriate Motor Fuel Tax Funds for MFT Section 24-00000-00-GM.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that one million three hundred twenty thousand dollars ($1,320,000.00) of available MFT Funds, Motor Fuel Tax Section Number 24-00000-00-GM shall be and hereby is appropriated for the purposes set forth in this resolution; and further
BE IT RESOLVED, that the Mayor and the Clerk respectively, shall be and hereby are directed to execute all the aforementioned documents on behalf of the City and any other documents required to carry the purposes of this resolution into execution, including, but not limited to the document entitled “Resolution for Maintenance Under the Illinois Highway Code, Form (BLR 14220)” attached to this Resolution as Exhibit 'A'.