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TO: Mayor Thomas J. Weisner
FROM: Kenneth Nelson, Information Systems Coordinator
DATE: June 9, 2014
SUBJECT:
Resolution Authorizing the Annual Renewal of Checkpoint Firewall Platforms and Related Software and Peripherals Maintenance Services with Guardian Technologies, Inc., Aurora, Illinois in the Amount of $62,277.24 for the Aurora Police Department.
PURPOSE:
The Police Department's current firewall has been in service for 5 years. This hardware is not currently in need of an equipment refresh and is still a viable hardware platform, it will however; need software updates and code modifications made available through this support agreement. This purchase would renew the Check Point firewall and related software and peripheral support and maintenance contract for another year.
BACKGROUND:
This annual maintenance contract will allow us to continue to stay in compliance with recent and emerging state and federal security regulations (CJIS - Criminal Justice Information Services) as well as provide data protection and business continuity in two geographic locations, which is a required level of resiliency for public safety.
DISCUSSION:
The City's annual base budget provides sufficient monies for this purchase of $62,277.24, in account 101-1233-419.38-26 (General Fund).
We are putting this request forward as a sole source based on the fact that Guardian Technologies is the incumbent partner with Check Point on our contract; the manufacturer is extending this vendor additional discounts that are not made available to other resellers of the same product. Please see attached "Partner-Account Certification" letter
IMPACT STATEMENT:
There should be no impact on other departments from processing this renewal.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Peters, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Authorizing the Annual Renewal of Checkpoint Firewall Platforms and Related Software and Peripherals Maintenance Services with Guardian Technologies, Inc., Aurora, Illinois in the Amount of $62,277.24 for the Aurora Police Department.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Checkpoint Firewall Platforms at the Aurora Police Department needs software and code modifications maintenance updates; and
WHEREAS, Guardian Technologies, Inc., Aurora, Illinois, has submitted a proposal in the amount of $62,277.24 for the desired maintenance; and
WHEREAS, Guardian Technologies, Inc., is the registered Value-Added Reseller (VAR) with Checkpoint for the City's desired service; and
WHEREAS, Guardian Technologies, Inc., is able to obtain discounted rates for the desired maintenance services from Checkpoint which they pass on to the City; and
WHEREAS, pursuant to Aurora Code Section 2-335(a)(3) the desired product is provided by only one source in this situation.
WHEREAS, the City's annual base budget provides sufficient monies for this purchase of $62,277.24, in account 101-1233-419.38-26 (General Fund).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The City authorize the annual renewal of the Checkpoint Firewall Platforms, Related Software, Peripherals, and Maintenance Services with Guardian Technologies, Inc., Aurora, Illinois in the amount of $62,277.24 for the Aurora Police Department and does hereby further authorize its Purchasing Director to issue the necessary orders to implement purchase of the same.
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
____________________________ __________________________
Alderman Peters, Ward 5 Alderman Saville, Ward 6
____________________________ __________________________
Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
____________________________ __________________________
Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
____________________________ __________________________
Alderman Irvin, At Large Alderman O'Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor
Attached: Sole Source Affidavit Checkpoint Maintenance 2014.pdf , APD Guardian Cert.docx, and EST-2014042304-Checkpoint Support Renewal.pdf (Quote)