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TO: Mayor Richard C. Irvin
FROM: Tim Weidner, P.E., Professional Engineer
DATE: March 19, 2019
SUBJECT:
A Resolution Authorizing the Director of Purchasing to Execute the Engineering Agreement with HR Green, Inc. for the Construction Inspection and Material Testing Services for the 2019 City Wide Resurfacing Projects.
PURPOSE:
This Engineering Agreement will provide Construction Inspection and Material Testing Services for the 2019 City Wide Resurfacing Projects.
BACKGROUND:
The city plans to resurface 59.7 lane miles of streets for over $7 million. In order to oversee construction including inspections, work layout and fully document work, the city will require an experienced Resident Engineer to assist city staff with this project.
DISCUSSION:
The City published a Qualifications Based Selection (QBS) for the Resident Engineer services on February 13, 2019. Fourteen (14) firms submitted their qualifications and experiences. Staff reviewed the QBS and determined that HR Green, Inc. was the most qualified with the top 3 firm's scores attached as Exhibit 'B'.
This followed the Request for Qualifications process and is not subject to the local preference policy.
The attached Engineering Services Agreement from HR Green, Inc. noted as Exhibit 'A' provides an experienced full time Resident Engineer for up to 965 hours and additional fees for a sub-consultant to provide Material Testing. HR Green, Inc. will assist the Engineering Department with construction supervision on the 2019 City Wide Resurfacing projects as detailed in the scope of services in an amount not to exceed $94,999.59.
The 2019 City Budget provides for these funds in account no. 340-4460-431.73-91 (Capital Improvements Fund) which has a 2019 budget of $2,875,000.
IMPACT STATEMENT:
No Impact.
RECOMMENDATIONS:
It is recommended to approve and forward the resolution to the next Committee of the Whole meeting.
cc: Alderman O’Connor, Chairman
Alderman Bugg
Alderman Mesiacos
Alderman Mervine, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Authorizing the Director of Purchasing to Execute the Engineering Agreement with HR Green, Inc. for the Construction Inspection and Material Testing Services for the 2019 City Wide Resurfacing Projects
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to retain an additional Resident Engineer to assist with construction supervision for the 2019 City Wide Resurfacing Projects; and
WHEREAS, there is a need for an Engineering Agreement with HR Green, Inc., 651 Prairie Point Drive, Suite 201, Yorkville, IL 60560 in an amount not to exceed $94,999.59, a copy of which Agreement is attached hereto and incorporated herein as Exhibit 'A'; and
WHEREAS, the 2019 City Budget provides $2,875,000.00 for this item in account no. 340-4460-431.73-91 (Capital Improvement Fund) for this project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute the Engineering Agreement with HR Green, Inc. as set forth in Exhibit 'A'.