TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Asst. Superintendent Fleet & Facilities Maintenance
DATE: January 7, 2019
SUBJECT: 2019 Vehicle Replacement Purchases
PURPOSE:
To obtain authorization to purchase nine (9) replacement vehicles for the City of Aurora Fleet.
BACKGROUND:
The City of Aurora participates in the Suburban Purchasing Cooperative for the purchase of replacement and additional vehicles. This program bids vehicles for purchase allowing the City to forego the bidding process.
DISCUSSION:
I am requesting authority to purchase nine (9) vehicles that are approved for replacement in the 2019 City of Aurora budget in an amount not to exceed $254,000.00.
A detailed list of replacement vehicles, departments, divisions, and accounts is attached. All of the vehicles listed on the attached spreadsheet are available through the Suburban Purchasing Cooperative and will be purchased from the following accounts:
Account Budgeted Estimated Actual
215-1827-424.66-10 $ 50,000.00 $ 43,774.00
340-1820-424-66-10 $ 26,000.00 $ 22,032.00
340-4010-417.66-20 $ 26,000.00 $ 25,415.00
340-4430-418.66-10 $ 28,000.00 $ 27,871.00
340-4431-451.66-10 $ 28,000.00 $ 26,873.00
340-4440-451.66-10 $ 32,000.00 $ 31,782.00
510-4063-511.66-10 $ 64,000.00 $ 61,880.00
Totals: $ 254,000.00 $ 239,627.00
IMPACT STATEMENT:
The purchase of nine (9) new vehicles will reduce the maintenance and repair costs for the respective divisions and improve the reliability of the fleet.
RECOMMENDATIONS:
That the City Council adopts a resolution authorizing the purchase of nine (9) replacement vehicles not to exceed $254,000.00 from the Suburban Purchasing Cooperative.
cc: Alex Alexandrou, Chief Management Officer
Ken Schroth, Schroth, Director of Public Works
Jim Birchall, Superintendent, Fleet & Facilities Maintenance
Jolene Coulter, Director of Purchasing
Martin Lyons, Chief Financial Officer/City Treasurer
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Authorizing the purchase of nine (9) replacement vehicles for the City of Aurora fleet.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora participates in the Suburban Purchasing Cooperative for the purchase of replacement and additional vehicles; and
WHEREAS, nine (9) vehicles in the City of Aurora fleet have been identified for replacement; and
WHEREAS, $254,000.00 is budgeted in multiple accounts for vehicle replacements; and, is hereby submitted to the City Council for approval;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the City Council adopts a resolution authorizing the purchase nine (9) replacement vehicles for the City of Aurora fleet which is hereto and made a part hereof and the Director of Purchasing shall issue the necessary orders.