cover
TO: Mayor Richard C. Irvin
FROM: Lt. Bill Rowley - Aurora Police Department]
DATE: October 30, 2024
SUBJECT:
A Resolution authorizing the Director of Purchasing to utilize the Sourcewell Cooperative Purchasing Contract to enter into an agreement with Interiors for Business, Inc. in the amount of $88,572.25 for replacement workspace tops at the Aurora Police Department]
PURPOSE:
To award a contract to furnish and install replacement worktops at the Aurora Police Department in the amount of $88,572.25 to Interiors for Business, Inc., 409 N. River Street, Batavia, IL. This amount includes the amount proposed ($85,992.48), plus an additional three percent as a contingency.
BACKGROUND:
The Aurora Police Department facility at 1200 E Indian Trail has been operational for over 15 years now and, due to wear and tear, most of the workspace tops (desktops, tables, etc) are worn beyond repair and must be replaced.
These workspace tops were covered with laminate material which has prematurely failed, causing the finished surface to peel and exposing the underlayment to damage. Also, this peeling laminate creates sharp edges which has also resulted in minor injuries to staff. These worksurfaces are no longer under warranty.
The City has contracted with Interiors for Business, Inc., of Batavia utilizing cooperative purchasing contracts in the past to provide furniture and other products to the Aurora Police Department, including the replacement of chairs and the refitting of the Crisis Intervention Unit.
DISCUSSION:
The Police Department has elected to engage Interiors for Business in a solution which would repair or replace these failing workspaces. Upon further examination, we learned that a repair or re-lamination of our current worktops was not a viable option, as our current worktops contain a beveled edge, which is not only the source of the product's initial failure, but a prohibiting factor in re-finishing the surfaces.
Once the final scope of this project was established, Interiors for Business provided the attached proposal. As indicated on the proposal, this purchase will be made utilizing Sourcewell cooperative purchasing contract #091423-ST1 for Steelcase products associated with this project.
Funds for this project will be provided via the US Department of Treasury Asset Forfeiture Fund under account # 256-3636-421.61-41. A budget amendment will be completed to facilitate the allocation of these funds from the Treasury Asset Forfeiture Fund (256) to this account.
This procurement abides by the guidelines set forth in the US Department of Treasury Guide to Equitable Sharing Program.
IMPACT STATEMENT:
None
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the Director of Purchasing to utilize the Sourcewell Cooperative Purchasing Contract to enter into an agreement with Interiors for Business, Inc. in the amount of $88,572.25 for replacement workspace tops at the Aurora Police Department.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City will utilize Sourcewell Cooperative Purchasing Contract #091423-ST1 to purchase replacement workspace tops for the Aurora Police Department from Interiors for Business, 409 N. River Street, Batavia, IL; and
WHEREAS, Interiors for Business provided a quote of $85,992.48 to furnish and install the furniture requested by City staff; and
WHEREAS, the US Department of Treasury Asset Forfeiture Fund will provide funds for this project, including the amount quoted plus a 3% contingency, in accounts 256-3536-421.61-41.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is authorized to utilize the Sourcewell Cooperative Purchasing Contract to enter into an agreement with Interiors for Business, Inc. in the amount of $88,572.25 for replacement workspace tops at the Aurora Police Department