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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E. Engineering Coordinator
DATE: November 13, 2023
SUBJECT:
A Resolution Awarding the 2024 Sanitary & Storm Sewer Televising contract to Pipe View, LLC DBA Pipe View America of Azle, Texas.
PURPOSE:
The City of Aurora annually hires a contractor to televise specific sanitary sewers to detect any needed repairs prior to a roadway being resurfaced. In addition to the televising, a light cleaning of the sewers is done. This contract will be located throughout the City of Aurora but will primarily be utilized on the older clay sanitary sewers.
BACKGROUND:
Televising the City sewers is the first part of the annual sewer maintenance program conducted by the City. Each year, sewers are cleaned and televised if they are known to have potential issues or are under roadways that will be rehabilitated in the near future. This televising provides useful information to the Engineering and Water & Sewer Divisions that cannot be seen when inspecting sewers from within manholes or other entry points. While reviewing the televising results, issues are identified and the proper solution is designed and implemented. Solutions such as sewer lining projects, sewer replacement or spot repairs are performed depending on the issues that are found during the televising. Depending on the scope of the work, these repairs are completed by the Water and Sewer Division or are completed by contractors hired using the City’s procurement process. This contract will also be utilized to televise and final inspect the storm sewer installed last year. This proposed contract will televise the sewers under the 2024 and 2025 preliminary roadway overlay lists.
DISCUSSION:
This project was formally bid according to the standard City of Aurora procedures. Pipe View LLC's bid of five hundred seventeen thousand, seventy-five dollars and fifty cents ($517,075.50) was the lowest responsible bid of four (4) bids received. A tabulation of the bids is attached as Exhibit A. A copy of the bid documents submitted by Pipe View LLC's is attached as Exhibit B. The low bidder, Pipe View LLC's, has successfully completed similar projects in the Chicagoland area in the past. Pipe View was originally started in the Chicagoland area and still has crews based locally. I spoke with several of their references and am confident they will complete the requested inspections.
This contract is subject to the local vendor preference ordinance. However, none of the contractors submitting bids were eligible according to the requirements listed in the ordinance.
The 2024 proposed Budget includes funding for sewer evaluation and rehabilitation within account No.510-4063-511-73-14 (IB018) with a requested amount of $2,500,000.
IMPACT STATEMENT:
The televising and cleaning of the sewers will have minimal traffic impacts on the citizens of Aurora.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Technology & Infrastructure Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Awarding the 2024 Sanitary Sewer Televising contract to Pipe View, LLC DBA Pipe View America in the amount of five hundred seventeen thousand, seventy-five dollars and fifty cents ($517,075.50).
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, The City of Aurora finds it desirable to hire a contractor to televise specific sanitary and storm sewers in order to detect any needed repairs prior to a roadway being resurfaced; and
WHEREAS, This televising contract will allow the inspection, televising review, and dig repair process to be completed in advance of the roadway resurfacing program; and
WHEREAS, This project was formally bid and four respondents submitted proposals; and
WHEREAS, The 2024 Budget includes funding for sewer evaluation and rehabilitation within account No.510-4063-511-73-14 (IB018) with a requested amount of $2,500,000.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with Pipe View, LLC DBA Pipe View America, 13190 Farm to Market Rd 730 S, Azle, TX 76020 in the amount of five hundred seventeen thousand, seventy-five dollars and fifty cents ($517,075.50) for the 2024 Sanitary & Storm Televising contract.