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TO: Mayor Robert J. O’Connor
FROM: Chris Lirot, Road & Bridge Coordinator
DATE: February 6, 2017
SUBJECT:
Requesting Authorization for the Mayor to Execute the Local Agency Agreement for Federal Participation with the State of Illinois, the Director of Procurement to sign the Engineering Agreement with HR Green, Inc., and the Appropriation of Motor Fuel Tax Funds for the East New York Street Resurfacing Project, MFT #16-00310-00-RS.
PURPOSE:
This Resolution will Authorize the Intergovernmental Agreement to Utilize Federal Funds, Approve the Engineering Services Agreement and Appropriate Motor Fuel Tax (MFT) funds.
BACKGROUND:
Through the Kane / Kendall Council of Mayors, the City of Aurora was awarded $500,000 of STU Funds for the resurfacing of East New York Street from Commons Drive to Illinois Route 59. The estimated cost of the project is $632,000 and will include repairs to the curb and sidewalks, resurfacing and new pavement markings. The project is scheduled for a March, 2017 Illinois Department of Transportation (IDOT) letting and construction will be completed by August, 2017.
DISCUSSION:
IDOT will be the awarding agency and will front fund the construction cost. The State of Illinois will invoice the City of Aurora 20% of the actual construction cost or approximately $158,000. The attached Local Agency Agreement for Federal Participation noted as Exhibit ‘A’ provides for these Federal Funds.
The City of Aurora is the lead agency for this project and will be responsible for construction. The attached Engineering Agreement noted as Exhibit 'B' in the amount of $34,553.22 from HR Green, Inc. will provide full time onsite construction and material inspection. The City will front fund the construction engineering costs and will be reimbursed 80% or approximately $26,000.
IDOT requires a Resolution to Appropriate the MFT funds prior to their expenditure for approved projects. The Resolution for Improvement - BLR 09111 appropriating MFT funds in the amount of $200,000 is attached as Exhibit 'C'.
The 2017 Budget provides $200,000 for this item in account no. 203-to be determined (Motor Fuel Tax Funds).
IMPACT STATEMENT:
Minor traffic disruptions over an 8 to 12 weeks period.
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation for approval.
cc: Alderman O’Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorizing the Mayor to execute the Local Agency Agreement for Federal Participation with the State of Illinois, the Director of Procurement to sign the Engineering Agreement with HR Green, Inc., and the Appropriation of Motor Fuel Tax Funds for the East New York Street Resurfacing Project, MFT #16-00310-00-RS.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora endeavors to improve a segment of East New York Street from Commons Drive to Illinois Route 59 that is approximately 0.74 miles in length and to the Illinois Department of Transportation as Section Number 16-00310-00-RS and State Job Number C-91-135-17; and
WHEREAS, the Construction and Engineering costs of said improvement have necessitated the use of federal funds and Motor Fuel Tax funds; and
WHEREAS, the City of Aurora received five hundred thousand dollars ($500,000.00) in Surface Transportation Program Urban (STU) federal funding; and
WHEREAS, the use of federal funds requires a joint funding agreement with the Department of Transportation of which agreement is attached hereto and incorporated herein as Exhibit 'A'; and
WHEREAS, there is a need for an Engineering Agreement with HR Green, Inc., 651 Prairie Point Dr., Suite 201, Yorkville, IL in an amount not to exceed $34,553.22, a copy of which agreement is attached hereto and incorporated herein as Exhibit 'B', and
WHEREAS, there is a need to appropriate Motor Fuel Tax funds for this project in the amount of $200,000.00, a copy of which resolution is attached hereto and incorporated herein as Exhibit 'C'; and
WHEREAS, the 2017 City Budget provides $200,000.00 for this item in account no. to be determined (Motor Fuel Tax funds).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the City of Aurora authorizes two hundred thousand dollars ($200,000.00) or as much of such sum as may be needed to match federal funds in the completion of the aforementioned project known as Section Number 16-00310-00-RS, that the Mayor is authorized to execute the Local Agency Agreement for Federal Participation with the State of Illinois (Exhibit 'A'), the Director of Procurement to sign the Engineering Services Agreement with HR Green, Inc. (Exhibit 'B') and the City Clerk to sign the Motor Fuel Tax Resolution (Exhibit 'C').
BE IT FURTHER RESOLVED that the Mayor is hereby authorized any other such documents related to advancement and completion of said project.