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TO: Mayor Thomas J. Weisner
FROM: Daryl Devick, CIP Manager
DATE: June 3, 2014
SUBJECT:
A resolution authorizing the Mayor and City Clerk to approve the Local Agency Agreement for Federal Participation with the State of Illinois and execute the Phase II Engineering Services Agreement with HR Green, Inc. for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project, Section 14-00210-02-PV.
PURPOSE:
To authorize the Mayor and City Clerk to execute the Agreements for the East New York Street - Segment III Reconstruction Project.
BACKGROUND:
In August of 2013 the City applied for federal surface transportation program (STP) funding in the maximum allowable amount of $2.5 million through the Kane Kendall Council of Mayors (KKCOM) for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) project. This funding has been approved and with the execution of these agreements the project becomes programmed through IDOT. It also enables us to apply for CMAQ funding later this year.
DISCUSSION:
East New York Street will be widened from the existing 4 lane, 40 foot wide pavement to a roadway that will include 4 - 12 foot lanes, left turn lanes, landscaped median, sidewalk on the north side, multi-use path on the south side, traffic signals and intersection improvements at Farnsworth, and street lights.
Federal funding for this project will be administered through IDOT at a 50/50 cost share with the City according to the attached Local Agency Agreement (Exhibit 'A').
The attached Engineering Agreement from HR Green, Inc. (Exhibit 'B') in the amount not to exceed $513,126.80 provides for design and preparation of detailed plans and exhibits, special provisions, and cost estimate in accordance with IDOT guidelines. Also included is the updating of the Phase I report, environmental clearances, and defining of any right-of-way that may need to be acquired. Actual right-of-way acquisition is not included and will be completed under separate contract based on the design plans. The City will front fund the monthly engineering costs and be reimbursed 50% by IDOT on a quarterly basis.
The services required will take 400 calendar days to complete so we will carry over into next year. The City Budget provides $500,000 in 2014 and $700,000 in 2015 for this CIP project # GB118 in account # 340-4460-431.79-59. IDOT has requested 5 copies of each agreement with original signatures.
IMPACT STATEMENT:
No impact to roadway traffic in this design phase.
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation for approval.
cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Peters, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the Mayor and City Clerk to approve the Local Agency Agreement for Federal Participation with the State of Illinois and execute the Phase II Engineering Services Agreement with HR Green, Inc. for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project, Section 14-00210-02-PV.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, there is a need for a Phase II Engineering Services Agreement for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project; and
WHEREAS, there is a need for a Local Agency Funding Agreement with the State of Illinois to provide Federal Funds for Phase II Engineering; and
WHEREAS, the City Budget provides $500,000 in 2014 and $700,000 in 2015 for this CIP project # GB118 in account # 340-4460-431.79-59;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Mayor and City Clerk are hereby authorized to approve the Local Agency Agreement with the State of Illinois as set forth in Exhibit 'A' and execute the Phase II Engineering Agreement with HR Green, Inc. as set forth in Exhibit 'B' for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project, Section 14-00210-02-PV.
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
____________________________ __________________________
Alderman Peters, Ward 5 Alderman Saville, Ward 6
____________________________ __________________________
Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
____________________________ __________________________
Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
____________________________ __________________________
Alderman Irvin, At Large Alderman O'Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor
Exhibit 'A' - East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Phase II Local Agency Agreement for Federal Participation
Exhibit 'B' - East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Phase II Engineering Services Agreement