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TO: Mayor Richard C. Irvin
FROM: Katrina Boatright, Senior and Disability Services Coordinator
DATE: April 10, 2023
SUBJECT:
A resolution to accept Total Property Management Maintenance of Monee, IL for the Special Lawn Mowing Support Program which provides lawn mowing services for eligible seniors and individuals living with disabilities.
PURPOSE:
To obtain City Council approval for Total Property Management Maintenance to be the contractor for the Special Lawn Mowing Support Program which provides these services for eligible seniors and individuals living with disabilities.
BACKGROUND:
Senior and Disability Services is responsible for identifying gaps in services/resources for our seniors and individuals living with disabilities, then producing innovative ways to provide supplementary solutions to enhance their life and legacy as residents in the City of Aurora. During the 12 stop Senior Listening tour, lawn mowing support was identified as a significant need amongst this population, and this is our response to this identified need. Last year we piloted this program serving 50 residents and this year we are scaling the program to serve 75 identified residences.
DISCUSSION:
A formal bid request was sent out to identify a contractor to provide lawn mowing services for the 75 eligible private residential properties within the City of Aurora Illinois. A response was received from 2 vendors, Total Property Management Maintenance of Monee, IL and Cox Landscaping of Yorkville, IL being the only responsible bidders. Total Property Management Maintenance was the lowest bidder.
This bid is subject to the local preference ordinance; however, it did not impact the decision.
Contract will be for 1 year with the option to extend for an additional two years upon mutual consent between the City and the vendor.
Funding for Senior and Disability Services, for lawn mowing services, as a part of the Special Lawn Mowing Support program will be account 101-1372-440.50-80.
IMPACT STATEMENT:
This resolution must be approved in order to provide lawn mowing services for identified and eligible seniors and individuals living with disabilities (as a part of the Special Lawn Mowing Support program) within the City of Aurora Illinois limits.
RECOMMENDATIONS:
Request is for the approval of Total Property Management Maintenance of Monee, IL services."
cc: Alderwoman Scheketa Hart-Burns, Chairperson
Alderman William “Bill” Donnell, Vice Chairperson
Alderwoman Juany Garza
Alderman Theodoros “Ted” Mesiacos
Alderman Michael B. Saville]
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution awarding Total Property Management Maintenance of Monee, IL as the 2023 contractor with a possible 1-year extension for Lawn Mowing Services (as a part of the Special Lawn Mowing Support program) within the City of Aurora Illinois for an amount not to exceed $90,000.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, (The Lawn Mowing Services (as a part of the Special Lawn Mowing Support program) is an important part of the advocacy and residential property sustainment for our senior and disabled residents.)
WHEREAS, Total Property Management Maintenance was the lowest of the two bidders for 2023 one year contract with a possible two one-year extensions based on a formal bid solicitation process; and
WHEREAS, the contract will be until October 2023; and
WHEREAS, funding for the Lawn Mowing Services (as a part of the Special Lawn Mowing Support program) will be from account 101-1372-440.50-80, $90,000.00. The account has enough funds to cover expenses through 2023.)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the award for the Lawn Mowing Services (as a part of the Special Lawn Mowing Support program) within the City of Aurora Illinois be awarded to Total Property Management Maintenance of Monee, IL.