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TO: Mayor Richard Irvin
FROM: Michael Pegues, CIO
Jeff Anderson, Deputy CIO
DATE: November 6, 2023
SUBJECT:
Resolution to provide annual true-up to Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502, for Preventive Maintenance & Support of City-wide CCTV for a total of $71,765.00.
PURPOSE:
R21-135 was passed in June 2021, to award maintenance of the City's Closed Circuit TV (CCTV) cameras to Scientel Solutions, LLC ("Scientel"). The goal of this City-wide initiative is to ensure effectiveness and uptime for the camera program but also have greater ability to plan, manage costs and reduce risk.
BACKGROUND:
At the time of the award of R21-135, the City had 560 cameras in use across the City. Additional cameras have since been added at various City locations bringing the current total to 653 cameras. Additional requests, including those at River Edge Park, Grand Boulevard, Aurora Police Department and 101 Lake Street, will bring this total to 653 by year end. This increase in cameras results in an increase in fees owed to Scientel for annual preventative maintenance and cleaning.
Based upon the true-up approved in R22-356, Year 3 of the agreement in was to have been $283,290.00. The increase in number cameras deployed will add $39,125.00 to that amount making the new amount for Year 3 for CCTV cameras $322,415.00.
Any true-up due for Year 4 will be due in June 2024.
DISCUSSION:
Scientel’s global headquarters, based locally in Aurora, IL, is home to a 24x7x365 Network Operations Center (NOC) with a world-class dispatch process. Scientel has integrated all City cameras into Scientel’s 24x7 NOC for monitoring to ensure that all cameras are operating at peak performance.
Scientel's team meets regularly with City staff concerning camera performance, monitoring and maintenance. The Scientel team has performed admirably during the past year and City staff are pleased with the performance of the contract.
This purchase will be made using existing funds in Account Number # 101-1283-419.38-07 Professional Services.
IMPACT STATEMENT:
As part of the City of Aurora Technology Strategic Plan or “IT Roadmap”, the Information Technology Division is seeking to evaluate and improve efficiencies throughout the organization. This purchase and true-up is aligned with the Strategic Plan.
RECOMMENDATIONS:
Recommend city council to adopt the proposed resolution.
cc: Information & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to provide annual true-up to Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502, for Preventive Maintenance & Support of City-wide CCTV for a total of $71,765.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, The City has over 653 CCTV cameras located at various locations throughout the city; and
WHEREAS, these cameras need to be maintained and functioning to reduce risks to the City and its residents; and
WHEREAS, Resolution R21-135 was awarded to Scientel Solutions to provide the required services; and
WHEREAS, funds are budgeted for video surveillance and camera preventative maintenance in account 101-2383-419.38-07.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Purchasing Director is hereby authorized to provide annual true-up to Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502, for Preventive Maintenance & Support of City-wide CCTV for a total of $71,765.00.