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TO: Mayor John Laesch
FROM: Robert Leible, Superintendent of Water Production
DATE: September 22, 2025
SUBJECT:
A resolution authorizing the purchase and installation of new pumping equipment for the new Well 105 Pump and Motor project in the not to exceed amount of $178,213.00.
PURPOSE:
To obtain City Council authorization for Water Well Solutions (WWS), Elburn, IL, to provide all equipment and perform all necessary services as indicated in the bid documents for the Well 105 shallow well project in the not to exceed amount of $178,213.00.
BACKGROUND:
New Well 105 is located at 2390 W. Illinois Avenue, the site of fire station #10 (Ward 5). The final phase of this project will procure all related equipment and services, such as the well pump and motor, column piping, equipment installation, and start up/testing prior to commissioning the well.
The Water Production Division (WPD) previously retained Crawford, Murphy and Tilly (CMT) to perform the necessary professional services for design, construction observation, and project administration as the engineer of record.
DISCUSSION:
The project to perform the subject work was publicly advertised on August 18, 2025 (Bid No. 25-185) and bids were opened on September 10, 2025. Three (3) bids were received and the bid tabulation is attached.
The bid items included a base bid and three alternates. Alternate #3 is the selected item with the lowest responsive, responsible bid of $158,213.00 submitted by WWS. The not to exceed amount of $178,213.00 includes a contingency allowance of $20,000.00. The other alternate #3 bids including the contingency amount are $187,120 and $249,900. A letter of recommendation from CMT to award the subject work to WWS is attached and the WPD concurs with this recommendation.
Funding for this project originated and was reallocated from CIP #I047 and is available in the 2025 city budget in account 510-4058-511-73-04. Section 2-408, Local Preference in Purchasing and Contracting did apply to this bid but did not impact the final bid results.
IMPACT STATEMENT:
None.
RECOMMENDATIONS:
Request committee and city council approval of a resolution authorizing the purchase and installation of new pumping equipment for new Well 105.
cc: Infrastructure & Technology
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the purchase and installation of new pumping equipment for new Well 105 in the not to exceed amount of $178,213.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, new Well 105 requires the purchase and installation of new pumping equipment; and
WHEREAS, the project was publicly advertised; sealed bids were publicly opened on September 10, 2025, for bid number 25-185, Well 105 Pump and Motor; and
WHEREAS, Water Well Solutions, Elburn, IL, is the lowest, responsive, responsible bidder in the not to exceed amount of $178,213.00; and
WHEREAS, budgetary authority is granted and reallocated funding is available from CIP #I047 in the 2025 city budget in account 510-4058-511-73-04.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing be and is hereby authorized to execute a contract and issue a purchase order for the not to exceed amount of $178,213.00 to Water Well Solutions for the Well 105 Pump and Motor project.