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TO: Mayor Thomas J. Weisner
FROM: Chris E. Lirot, P.E.
DATE: April 7, 2014
SUBJECT:
A Resolution to Award the 2014 Street Resurfacing Project - Phase 2 to Geneva Construction Company in the Amount of $2,398,106.05
PURPOSE:
The city maintains nearly 1,300 lane miles of streets with a wearing surface life expectancy of 20 to 25 years. Following the recommendations of the city wide pavement condition study, the city plans to resurface 50 to 55 lane miles of streets annually.
BACKGROUND:
The 2014 Street Improvement Projects will include the resurfacing of 53 lane miles of streets, 15,000 square yards of city wide patching and 30 miles of city wide pavement striping for a total estimated cost of $9.4 million. In December, the Resurfacing List was distributed to the Aldermen for their review and a request to add ward projects. In order to efficiently bid and administer these projects, the 2014 Projects have been divided into 3 Phases. The Engineering Department has prepared plans and specifications for Phase 2 Projects as noted on the attached list (Exhibit 'A'). This project will resurface 32 streets (12 lane miles) and complete Ward 4 and Ward 5 sidewalk projects.
DISCUSSION:
Bids for Phase 2 were opened and publicly read on April 2, 2014. The bid tabulation for the 2 bids received is attached (Exhibit 'B'). The lowest responsible bid was submitted by Geneva Construction Company of Aurora, IL in the amount of $2,398,106.05 which is nearly 2% less than the Engineer's Cost Estimate of $2,444,445. We recommend awarding the 2014 Street Resurfacing Project - Phase 2 to Geneva Construction for the unit prices submitted. The 2014 City Budget provides $742,520.90 in account no. 348-4460-431.73-91 (GO), $1,567,585.15 in account no. 340-4460-431.73-91 (Cap A), $12,000 in account no. 314-4460-431.38-55 (Ward 4 funds) and $76,000 in account no. 315-4460-431.38-55 (Ward 5 Funds).
IMPACT STATEMENT:
No Impact.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Peters, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to Award the Contract for the 2014 Street Resurfacing Project - Phase 2 to Geneva Construction Company, PO Box 998, Aurora, IL 60507 in the amount of $2,398,106.05.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to resurface the listed city streets attached hereto and incorporated as Exhibit 'A'; and
WHEREAS, bids were received and publicly opened and read on April 2, 2014 with bid tabulation attached hereto and incorporated as Exhibit 'B'; and
WHEREAS, Geneva Construction Company, P.O. Box 998, Aurora, IL 60507 was the lowest responsible bidder in the amount of Two Million Three Hundred Ninety Eight Thousand One Hundred Six and Five Cents ($2,398,106.05); and
WHEREAS, the 2014 City Budget provides $742,520.90 in account no. 348-4460-431.73-91 (GO), $1,567,585.15 in account no. 340-4460-431.73-91 (Cap A), $12,000 in account no. 314-4460-431.38-55 (Ward 4 funds) and $76,000 in account no. 315-4460-431.38-55 (Ward 5 Funds).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Mayor and City Clerk are hereby authorized to execute a contract with Geneva Construction Company for the unit prices shown within the bid as set forth in Exhibit 'B'.
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
____________________________ __________________________
Alderman Peters, Ward 5 Alderman Saville, Ward 6
____________________________ __________________________
Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
____________________________ __________________________
Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
____________________________ __________________________
Alderman Irvin, At Large Alderman O'Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor
Exhibit A - Resurfacing List and Exhibit B - Bid Tabs