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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: April 7, 2025
SUBJECT:
A resolution to award the Chatham Road/Circle Water Main Improvements project, located in Ward 5, to Miller Pipeline, LLC., in the bid amount of $721,605.00.
PURPOSE:
To replace the existing water main in the area which has a history of frequent breaks.
BACKGROUND:
The location of the water main to be replaced can be seen in the attachment, Exhibit A - Location Map. There are a total of 25 water services off of the existing water main that will be replaced and switched over to the new main, most of which are currently lead service lines.
DISCUSSION:
A total of nine bids were received, opened, and reviewed on March 26, 2025. Attached are Exhibits B & C, the posted bid document and the bid tabulation. Miller Pipeline, LLC.'s submitted bid can be seen in the attached Exhibit D. The lowest responsible bid received was in the amount of $721,605.00 by Miller Pipeline, LLC. The water main improvements will be funded with account 510-4058-511-73-02 (IC076) which has a 2025 total budgeted amount of $4,150,000.00.
This project was subject to the Local Preference Ordinance, however no local contractors submitted.
IMPACT STATEMENT:
This project will be in a residential area. General impacts to traffic and residents will be kept to a minimum with lifted parking restrictions as required. Water shutdowns during the project will be planned and coordinated with the residents affected.
RECOMMENDATIONS:
I request the proposed resolution awarding the contract to Miller Pipeline, LLC. in the bid amount of $721,605.00 be adopted.
cc: Technology & Infrastructure Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to award the Chatham Road/Circle Water Main Improvements project, located in Ward 5 to Miller Pipeline, LLC., in the bid amount of $721,605.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the water main project will replace a portion of the existing water main which has a recent history of breaks; and
WHEREAS, Miller Pipeline, LLC., submitted the lowest responsible bid out of nine bids received, opened and reviewed on March 26, 2025; and
WHEREAS, the water main improvements ($721,605.00) will be funded with account 510-4058-511-73-02 (IC076) which has a 2025 total budgeted amount of $4,150,000.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with Miller Pipeline, LLC., in the bid amount of $721,605.00