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TO: Mayor Richard C. Irving
FROM: L. Eric Schoeny, P.E., Superintendent of Water and Sewer Maintenance
DATE: August 19, 2019
SUBJECT:
A resolution authorizing the Director of Purchasing to enter into an agreement with Rush Power Systems LLC for preventative maintenance of the City of Aurora's lift station and shop emergency generators.
PURPOSE:
The purpose for this resolution is to enter into to a contract with Rush Power Systems to perform preventative maintenance on eight standby emergency generators for the City's Water and Sewer Maintenance Division.
BACKGROUND:
The Water and Sewer Maintenance Division operates and maintains four sanitary sewage lift stations and three stormwater lift stations. In order to ensure continuous operation of the lift stations during power outages, emergency generators are located at each of the sanitary and storm lift stations as well as at the Water and Sewer Maintenance facility located at 649 S. River Street.
DISCUSSION:
On July 31, 2019 the City Clerk received and opened eight bids for the subject work. Rush Power Systems LLC was the low bidder for a total yearly cost of $24,485. The contract is for one year with the option and upon mutual consent to extend the contract for two additional one year extensions. Rush Power Systems has been satisfactorily maintaining the emergency engine generators since 2016.
$93,000 is contained in the 2019 budget and the proposed 2020 budget to provide funding for this work in account 510-4063-511.38-67 within the Water and Sewer Fund.
IMPACT STATEMENT:
This work is needed in order to protect the health and safety of the City's citizens and to comply with Illinois Environmental Protection Agency requirements..
RECOMMENDATIONS:
Please consider adopting the proposed resolution.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to enter into an agreement with Rush Power Systems LLC for preventative maintenance of the City of Aurora's lift station and shop emergency generators..
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora's Water and Sewer Maintenance Division is responsible for operation and maintenance of emergency engine generators located at seven storm and sanitary sewage lift stations and at the Water and Sewer Maintenance Facility; and
WHEREAS, on July 31, 2019 the City Clerk of the City of Aurora received and open eight bids for the preventative maintenance of the emergency engine generators; and
WHEREAS, Rush Power Systems LLC was the low bidder in the amount of Twenty Four Thousand, Four Hundred and Eight Five dollars ($24,485.00) for the subject work; and
WHEREAS, the proposed contract is for one year with an option to extend the contract for two additional one year periods; and
WHEREAS, the 2019 budget of $93,000 and proposed 2020 budget includes funding for this work in account 510-4063-511.38-67 within the Water and Sewer Fund; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is hereby authorized to enter into an agreement with Rush Power Systems LLC for the preventative maintenance of the Water and Sewer Maintenance's emergency generators for a total annual cost of Twenty Four Thousand, Four Hundred and Eight Five dollars ($24,485.00).