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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: September 26, 2017
SUBJECT:
A resolution to accept a bid from Superior Excavating Company, PO Box 575, Channahon, IL 60447 for the 2 N. Broadway (Ward 2) Vault Filling Project in the amount of $204,290.00.
PURPOSE:
To accept the bid for the above referenced project.
BACKGROUND:
City crews have made several repairs to the sidewalk adjacent to 2 N. Broadway. Recently the City coordinated with the real estate company selling the property to perform an inspection of the vault beneath the sidewalk and the infrastructure contained within. Upon inspection, the structural steel supporting the west end of the vault ceilings (sidewalks) was found to be deteriorated to a point of being structurally unsafe.
The City Engineering Department quickly prepared plans and specifications to remove the sidewalk and infill those portions of the vault not found to contain deteriorated structural steel as well as two alternate repair scopes to address the west end. Alternate A included repair and replacement of the failing structural steel, which would allow for the west portion of the vault, and utilities currently located within, to remain as is. Alternate B, which is the City's preference to minimize future maintenance and safety issues, included infilling of the west vault section and providing new stub outs/conduit access to the utilities formerly contained in the west vault section. Both alternates included replacement of the sidewalks.
A few days after the request for bids on this project was published, the City was made aware of two additional small vaults located under the sidewalk adjacent to 82 S. LaSalle Street (also Ward 2). The City would like to infill these small vaults to facilitate the safe reconstruction of the adjacent sidewalk to improve safety and ADA (American's with Disabilities Act) compliance. Due to the relatively minimal size and scope required to infill these vaults, the City elected to modify the quantities requested for this bid to include both locations. It is the City's anticipation that the vaults adjacent to 82 S. LaSalle Street will be infilled concurrently with the vaults at 2 N. Broadway. Based on the unit rate prices provided, the vault at 82 S. LaSalle Street will cost $16,442.50, which is included in the $204,290.00 total cost submitted.
DISCUSSION:
Bids for the 2 N. Broadway Vault Filling project were received from five contractors (Exhibit A). The lowest responsible bidder was Superior Excavating Company, PO Box 575, Channahon, IL 60447, in the amount of $204,290.00, which includes Alternate B as described above. A 2017 Budget Amendment will be necessary to account # 231-1830-465-3818 to provide funding for the emergency repair. The vendor has no outstanding debts with the City.
IMPACT STATEMENT:
The sidewalks at both locations will be closed to pedestrian's traffic during construction.
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation for approval.
cc: Alderman O’Connor, Chairman
Alderman Mesiacos
Alderman Bugg
Alderman Mervine, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to accept a bid from Superior Excavating Company, PO Box 575, Channahon, IL 60447 for the 2 N. Broadway (Ward 2) Vault Infill Project in the amount of $204,290.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Five bids for the 2 N. Broadway Vault Infill Project were received (Exhibit A); and
WHEREAS, Superior Excavating Company, PO Box 575, Channahon, IL 60447 was the low bidder in the amount of $204,290.00 (Exhibit A); and
WHEREAS, funding will be provided from account # 231-1830-465-3818; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is authorized to execute a contract with Superior Excavating Company, PO Box 575, Channahon, IL 60447 for the unit prices shown within the bid as set forth in Exhibit ‘A’ for a total contract amount not to exceed $204,290.00.