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TO: Mayor John Laesch
FROM: Brian Witkowski P.E., New Development Engineer
DATE: November 26, 2025
SUBJECT:
Resolution to award a contract to Thomas Engineering Group, LLC. for Resident Inspection and Engineering Services
PURPOSE:
To provide the City with inspection of public improvements constructed as a part of private new development projects and other related services.
BACKGROUND:
The City issued a Request for Qualifications for the Resident Inspection and Engineering Services. This included providing qualifications in the following areas: Construction Observations and Inspection Experience, Traffic Study Reviews, Stormwater Management Evaluations, Structural Engineering Services, Plan Review Services, Floodplain Study Review.
Statements of Qualifications were received from sixteen (16) firms on September 12, 2025. This was a qualifications-based selection process for professional engineering services. Since it was qualifications-based, the local Vendor Preference Ordinance does not apply, but Thomas Engineering Group does have an office in Aurora, IL.
DISCUSSION:
Thomas Engineering Group, LLC. was selected as the most qualified firm by a three-person panel from the Engineering Division. Exhibit A shows how the statements of qualifications were scored and result of our review. After being notified of their selection, Thomas Engineering Group prepared the proposal included as Exhibit B.
Funding for these services is derived from fees charged to developers and permit
applicants. The fees are based on a percentage of the cost to construct the public
infrastructure. The City's annual budget provides funds for these services in account
101-4040-431.32-09. In 2025, the budget for these services was $210,000 .
This will be a three (3) year agreement beginning January 1, 2026 through December 31, 2028, with two optional one-year extensions based on mutual agreement. The contract fee for each year of the agreement will be established by the approved City budget.
IMPACT STATEMENT:
The services provided under this Purchase Order will have no impact on the public.
RECOMMENDATIONS:
Staff recommends adoption of the proposed resolution."
cc: Infrastructure and Technology
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to award a contract to Thomas Engineering Group, LLC for Resident Inspection and Engineering Services.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, there is a need for resident inspection and engineering services within the
City; and
WHEREAS, Thomas Engineering Group, LLC, 762 Shoreline Drive Suite 200 Aurora, Illinois 60504 was selected as the most qualified out of sixteen (16) engineering firms
submitting Statements of Qualifications; and
WHEREAS, the City's annual budget provides funds for these services in account 101-4040-431.32-09.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to enter into a contract with Thomas Engineering Group, LLC for a period of three (3) years with two (2) optional one-year extensions based on mutual agreement. The contract fee for each year being established by the approved City budget each year.