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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: April 22, 2024
SUBJECT:
A Resolution authorizing the Director of Purchasing to enter into an agreement with Crowne Industries, LTD, 651 S. Sutton Rd., Suite #214, Streamwood, IL 60107 in the amount of $1,383,869.00 for construction of a new fueling station at the new Public Works Facility.
PURPOSE:
To authorize the Director of Purchasing to enter into an agreement with Crowne Industries, LTD in the amount of $1,383,869.00 for the construction of a new fueling station at the new Public Works Facility.
BACKGROUND:
The Public Works Department is looking to consolidate the personnel and equipment from a handful of maintenance divisions (Electrical, Streets, Fleet, Water & Sewer, and Water Meter Maintenance) into a new, combined maintenance facility on a 25.4-acre city-owned parcel near New York Street and County Line Road.
Construction of the new facility is ongoing, with mass grading and much of the site development (including construction of a new salt storage dome) complete and the new main and brine buildings currently under roof and being built out.
The remaining primary contracts for this project are the remaining site work around the new main building, which will be going out to bid soon, and the construction of a new fueling station onsite, for which the contract award is the subject of this Resolution. This fueling station, which will provide both diesel and unleaded gasoline to City vehicles (including Police and Fire) will consist of three dual-pump dispensers, 4 large underground fuel storage tanks, above ground controls and monitoring, a canopy, and all associated infrastructure (concrete island, curb, drainage, and spill protection).
DISCUSSION:
On March 6, 2022, the City requested qualifications to provide design, bidding, and construction inspection services for the construction of the new fueling station and two responses were received. Utilizing a Qualifications-based Selection (QBS), a panel of city Engineering staff selected Integrity Environmental Services, Inc. of Naperville.
Following the completion of the design, Integrity published a Request for Bids and received two responses on March 13, 2024. Of the two, Crowne Industries of Streamwood, IL was found to be the lowest responsible bidder in the amount of $1,383,869.00.
This contract will be paid using approved 2024 CIP (C114) funds from accounts 354-4411-417.72-01 (GO Bonds) and 510-4063-511.72-01 (Water/Sewer) with final amounts to be determined.
IMPACT STATEMENT:
The construction of the new fueling station will allow the City to quickly and conveniently refuel it's fleet of vehicles and provide timely maintenance and emergency response services.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to enter into an agreement with Crowne Industries, LTD, 651 S. Sutton Rd., Suite #214, Streamwood, IL 60107 in the amount of $1,383,869.00 for construction of a new fueling station at the new Public Works Facility.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City utilized a Qualifications-Based Selection to award a contract to Integrity Environmental Services, Inc. to provide design, bidding, and construction inspection services for the construction of a new fueling station at the new Public Works Facility currently being built; and
WHEREAS, Integrity Environmental Services, Inc. published a Request for Bids and received two responses; and
WHEREAS, Crowne Industries, LTD, 651 S. Sutton Rd., Suite #214, Streamwood, IL 60107 was the lowest bidder in the amount of $1,383,869.00; and
WHEREAS, funding will be provided using approved 2024 CIP (C114) funds from accounts 354-4411-417.72-01 (GO Bonds) and 510-4063-511.72-01 (Water/Sewer); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is authorized to enter into an agreement with Crowne Industries, LTD, 651 S. Sutton Rd., Suite #214, Streamwood, IL 60107 in the amount of $1,383,869.00 for construction of a new fueling station at the new Public Works Facility.