cover
TO: Mayor Thomas J. Weisner
FROM: David E. Schumacher, P.E.; Superintendent of Water Production
DATE: July 14, 2015
SUBJECT:
Resolution to Reject All Bids for the Indian Trail Elevated Tank Site Improvements project for the Water Production Division.
PURPOSE:
To obtain City Council approval to reject all bids received for the Indian Trail Elevated Tank Site Improvements project for the Water Production Division.
BACKGROUND:
The 1.5 million gallon (MG) Indian Trail Elevated Tank, located at 1325 West Indian Trail, provides potable water distribution system pressure and storage capacity. The recoating of the tank was completed in 2014, but during the process of the tank rehabilitation project, it became apparent that several site improvements needed to be completed. Thus, detailed construction plans and specifications were prepared and the site improvements project was publically bid.
DISCUSSION:
The contract to perform the site improvement work was advertised on May 24, 2015, and bids were opened on June 17, 2015. Only two submittals were received.
The lowest bid received was for $423,783.00, but the contractor did not acknowledge the single addendum that was sent out to all plan-holders and did not use the proper revised bid form. Thus, the lowest bidder was deemed unresponsive. The other bid received was for $703,481.00 which was approximately 66% higher than the unresponsive low bid, 56% higher than the Engineer's Estimated Construction Cost of $450,594.00, and was deemed to not be a fair estimate of the actual cost of the work.
As such, the Water Production Division, along with the project consultant Engineering Enterprises, Inc. (EEI), are recommending that all bids be rejected and the project be re-advertised later in 2015. EEI's recommendation letter is attached.
Funding for this project is thru CIP# IC077. The funding for this project, included in the 2015 City Budget, will be carried over to the 2016 City Budget to accommodate the re-advertising of the project and construction in 2016.
IMPACT STATEMENT:
None.
RECOMMENDATIONS:
That the Mayor and City Council authorize the Director of Purchasing to reject all bids received on June 17, 2015 for the Indian Trail Elevated Tank Site Improvements project for the Water Production Division. It is further recommended that this matter be forwarded to the Buildings, Grounds, and Infrastructure Committee for review and recommendation.
cc: Alderman Peters, Chairman
Alderman Garza
Alderman Bugg
Alderman Saville, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to Reject All Bids for the Indian Trail Elevated Tank Site Improvements Project for the Water Production Division
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Water Production Division believes that it is in the best interests of the City of Aurora to reject all bids received on June 17, 2015 for the Indian Trail Elevated Tank Site Improvements project;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: Hereby authorizes the Director of Purchasing to reject all bids received on June 17, 2015 for the Indian Trail Elevated Tank Site Improvements project.