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TO: Mayor Thomas J. Weisner
FROM: Stephane Phifer, Planning and Zoning Director
DATE: April 7, 2014
SUBJECT:
A Resolution Establishing the Aurora Neighborhood Council By-Laws.
PURPOSE:
To establish the By-Laws for the Aurora Neighborhood Council.
BACKGROUND:
The Aurora Neighborhood Council was established in the Aurora Code of Ordinances on August 8, 2006 with Ordinance Number 06-081 pursuant to the recommendations from the Aurora Neighborhood Planning Initiative (ANPI) program
DISCUSSION:
The Resolution attached includes By-Laws developed using the best practices from other similar City boards and councils for the Aurora Neighborhood Council. The Aurora Neighborhood Council may from time to time request amendments to these By-Laws subject to review and approval of the City Council.
IMPACT STATEMENT:
The Planning and Zoning Division would anticipate that the establishment these By-Laws for the Zoning Board of Appeals will have a positive impact on the City's health, welfare, overall tax base and viability.
RECOMMENDATIONS:
Staff recommends approval of the Resolution Establishing the Aurora Neighborhood Council By-Laws.
cc: Alderman Saville, Chairman
Alderman Donnell
Alderman Irvin
Alderman Hart-Burns, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Establishing the Aurora Neighborhood Council By-Laws
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Aurora Neighborhood Council is an advisory body to the city council, on the development or initiation of programs or actions that will enhance, Aurora's diverse neighborhoods; and
WHEREAS, pursuant to the enabling ordinance the Aurora Neighborhood Council shall adopt and promulgate such rules and regulations as may be necessary and proper to govern the conduct of the meetings and the business to be performed subject to approval by the City Council.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Aurora, Illinois, finds as facts all of the preamble recitals of this Resolution and hereby adopts the Aurora Neighborhood Council By-Laws as hereby attached as Exhibit "A"
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
____________________________ __________________________
Alderman Peters, Ward 5 Alderman Saville, Ward 6
____________________________ __________________________
Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
____________________________ __________________________
Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
____________________________ __________________________
Alderman Irvin, At Large Alderman O'Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor
Legistar Number: 14-00294
ATTACHMENT
Exhibit "A" Aurora Neighborhood Council By-Laws
EXHIBIT A
The City of Aurora Neighborhood Council
By-Laws
Adopted: _______
Article 1 Authority and Purpose
Section 1. Authority
The Aurora Neighborhood Council (hereinafter "ANC") was established and is governed by Chapter 2, Article VI, Division 7, entitled "Aurora Neighborhood Council" of the Aurora Code of Ordinances.
Section 2. Purpose
The purpose of these By-Laws is to govern the conduct of the meetings and the business to be performed by the ANC. A copy of these rules shall be filed with the city clerk.
Article 2 Officers
Section 1. Officer Composition
The officers of the ANC shall consist of Chairman; Vice-Chairman, Secretary and Executive Secretary.
The Executive Secretary shall be established pursuant to the authorization ordinance referenced in Article 1 Section 2 herein. The Chairman and remaining officers shall be elected from the members of the ANC by majority vote of the full membership on an annual basis. An Annual meeting at which the ANC will elect Officers shall be held after December 1st and in no case later than March 1st of each year.
Section 2. Vacancies
Any vacancy of Officers may be filled at any meeting by election after such vacancy occurs.
Section 3. The responsibilities of the Officers include, but are not limited to the following:
Chair:
Shall preside over all meetings of the ANC.
Shall set the agenda at the direction of the ANC.
Shall have general charge and supervision of the business and affairs of the ANC.
Shall appoint all committees and establish additional committees as deemed necessary.
Shall serve as a liaison between the committees and the ANC.
Shall call any special meetings as required.
Vice-Chair:
Shall act as assistant to the Chair.
Shall fulfill the duties of the Chair in the absence of the Chair.
Shall fulfill any additional duties as may be assigned.
Secretary:
Shall act as assistant to the Chair.
Shall fulfill the duties of the Chair in the absence of the Chair and Vice-Chair.
Shall attend meetings of committees and, when directed by the chairman of said committee, transcribe the minutes thereof.
Shall provide the planning and zoning division with a transcription of the committee minutes in a timely fashion for distribution to the ANC prior to the next regular meeting.
Shall maintain an accurate listing of all committee members and contact information.
Shall record the attendance at all committee meetings.
Shall fulfill any additional duties as may be assigned.
Executive Secretary:
Shall attend all regular and special meetings of the ANC and shall keep a record of same and transcribe said record properly for review and approval by the ANC.
Shall record the attendance of the ANC members at the meetings.
Shall send all notices of regular or special meetings.
Shall serve in an advisory capacity on all matters before the ANC.
Shall maintain an accurate listing of all members' contact information and terms of office.
Shall have a copy of 'Roberts Rules of Order' available at all official ANC meetings.
Section 4. In the event the Chairman, Vice-Chairman, or Secretary of the ANC should be absent or unable for any reason to attend to the duties of the office, the members of the ANC may at any regular meeting, or at any special meeting called for such purpose, elect a Chairman Pro tem, or other officer as the case may be, who shall attend to all duties of such officer until such officer shall return or be able to perform said duties.
Article 3 Meeting Details
Section 1. The official meetings of the ANC are typically as follows:
Location: 5th Floor Conference Room of City Hall (44 E. Downer Place)
Starting Time: 6pm
Duration: Meetings can last a little as 30 minutes or as long as 5 or 6 hours depending on the number or complexity of agenda items and the amount of public testimony.
Frequency: Regular meetings are held once a month on the First Thursday following the first Committee of the Whole meeting of the month; special meetings may also be called but would generally also take place on a Thursday at the same starting time and location.
Section 2. Meetings may be canceled or the location or start time changed at the discretion of the Chairman and pursuant to the Open Meetings Act.
Article 4 Committees
Section 1. There shall be one (1) standing committees of the ANC for every neighborhood who has completed the "ANPI" process and has an action plan approved or accepted by city council.
Section 2. Additional committees may be created at the direction of the Chair on an as needed basis for one (1) year terms. The duties of the committees shall be determined at the time of creation.
Section 3. Participation of the additional committees shall not be limited to current ANC members, however such additional committees shall consist of a minimum of one current ANC member.
Article 5 Conduct of Business
Section 1. Roberts Rules
The current available edition of "Robert's Rules of Order" will be used during regular and special meetings except as modified by these By-Laws or by the authorization ordinance referenced in Article 1 Section 2 above.
Section 2. All regular and special meetings of the ANC shall be open to the general public, and shall comply with the Open Meetings Act.
Section 3. Order of Business
The Order of Business shall generally be as follows:
Roll Call of Members
Minutes of the previous meeting.
New Business
Old Business
Committee Reports
Adjournment
All revisions, substitutions, and additions to the order of the announced agenda shall be made by a consensus of the ANC.
A motion shall be made and seconded with action being taken by roll call vote to dispense with any item on the Agenda.
Article 6 Adoption and Amendments
Section 1. Adoption of these By-Laws shall be by a majority of those members present.
Section 2. Amendments of these By-Laws shall be proposed at a regular meeting at least one (1) month prior to voting. Recommendation/Approval shall be by a majority vote of the members in attendance and subject to approval of the City Council.