cover
TO: Mayor Richard C. Irvin
FROM: Stephen K. Andras, P.E., Acting Airport Manager
DATE: June 7, 2018
SUBJECT:
A resolution authorizing the Mayor and City Clerk to execute an Agency Agreement with the State of Illinois Department of Transportation Division of Aeronautics and a not-to-exceed consultant agreement in the amount of $57,000 between Crawford, Murphy & Tilly, Inc. and the City of Aurora for Construction Phase Engineering Services for the Overlay Southeast Quadrant Perimeter Roadways Project (ARR 4636).
PURPOSE:
To obtain approval to enter into a contract with Crawford, Murphy and Tilly for construction phase engineering services and to also obtain approval of an Agency Agreement with the State of Illinois
BACKGROUND:
The roadways around the airport are badly deteriorated and are in need of repair. In August of 2017 the City Council approved the design phase engineering agreement for this project. Bids for this project were received and opened by the State Department of Transportation Division of Aeronautics on April 27 of this year. The City is required to have an approved construction phase consultant agreement on file with the Division of Aeronautics before the issuance of the notice to proceed. The attached consultant agreement for construction phase engineering has been reviewed and approved by the State and is ready for execution by the City.
The attached Agency Agreement outlines the prescribed responsibilities of both agencies and project funding percentages.
DISCUSSION:
The total cost of this project is estimated to be $373,111.00 whereby the State share is $335,800.00 and our Local share is $37,311.00. There is no Federal participation because this work is on the non-airfield side of the airport.
Funds for this project have been set aside in our 2018 budget under CIP D048 in account No. 504-1810-433.73-99.
IMPACT STATEMENT:
This project should have no adverse impact to the City of Aurora and should reduce the ongoing cost of maintaining airport infrastructure.
RECOMMENDATIONS:
We respectfully request that you forward this agreement to the Finance Committee for their review and favorable recommendation."
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the Mayor and City Clerk to execute an Agency Agreement with the State of Illinois Department of Transportation, Division of Aeronautics and a not-to-exceed Construction Phase Engineering Services Agreement in the amount of $57,000 with Crawford Murphy and Tilly, Inc. for the Overlay Southeast Quadrant Perimeter Roadways Project (ARR 4636).
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora owns, operates and maintains the Aurora Municipal Airport; and
WHEREAS, the City of Aurora desires to rehabilitate perimeter roadways at the airport in the southeast quadrant; and
WHEREAS, the Overlay Southeast Quadrant Perimeter Roadways project will be funded by State and Local monies with the City of Aurora’s share being $37,311.00, 10% of the total cost of the project as prescribed by the Agency Agreement; and
WHEREAS, the 2018 budget provides adequate funding for all phases of this project under CIP D048 in account 504-1810-433.73-99.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Mayor and City Clerk are hereby authorized and directed to execute the Agency Agreement with the State of Illinois and the not-to-exceed agreement in the amount of $57,000 for Construction Phase Engineering Services with Crawford, Murphy and Tilly, Inc. for the Overlay Southeast Quadrant Perimeter Roadways project
cover