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TO: Mayor Thomas J. Weisner
FROM: L. Eric Schoeny, P.E., Drainage and Underground Coordinator, Interim Superintendent of Water and Sewer Maintenance
DATE: February 15, 2016
SUBJECT:
Resolution Increasing purchase order number 279523 with Deuchler Environmental Incorporated (DEI) by $26,013.62 for services received in 2015.
PURPOSE:
The purpose for this resolution is to increase Purchase Order 279523 with DEI from $25,000.00 to $51,013.62. The Water and Sewer Division utilizes DEI to analyze excavated soil while repairing existing underground improvements such as water and sewer lines.
BACKGROUND:
35 Ill. Adm. Code 1100 requires testing of soils excavated from sites with a history of activity that may have resulted in soil contamination. The soils that do not meet the requirements for disposal at a Clean Construction Demolition Debris (CCDD) landfill, must be disposed of at a site permitted to accept such contaminated material. DEI was utilized to perform professional services required to classify excavated spoils for proper disposal. Depending on the results of the soil analysis, spoils are disposed of as CCDD, non-special waste, or special waste. Disposal costs vary depending on the classification of the spoils.
At the time of establishing the aforementioned purchase order with DEI, the above testing and disposal requirements were relatively new to the City's Water and Sewer Operations. Due to the lack of historic data on quantities of spoils that would need testing, the Water and Sewer Maintenance Division could not estimate the annual cost of the professional services needed to analyze the spoils.
The Water and Sewer Maintenance Division is currently working on drafting a new agreement with DEI that will establish a time and material not to exceed amount for the analysis of Water and Sewer excavated spoils. The not to exceed amount will be estimated based on expenses incurred in 2015. The Water and Sewer Division will request City Council's authorization to execute the aforementioned professional services agreement via a separate resolution.
DISCUSSION:
The 2015 budget provided funding for this service in Account 510-4063-511-32-06, Water and Sewer Fund.
IMPACT STATEMENT:
This resolution must be adopted in order to ensure that payments for this work performed in 2015 comply with the City of Aurora's Purchasing Policy.
RECOMMENDATIONS:
Please consider adopting the attached resolution.
cc: Alderman O’Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Ratifying payments to Deuchler Environmental Incorporated in the amount of Twenty Six Thousand Thirteen Dollars and 62 Cents ($26,013.62).
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, 35 Ill. Adm. Code 1100 requires that excavated spoils that do not meet the Clean Construction Demolition Debris standards be analyzed to determine how they can be disposed of; and
WHEREAS, purchase order number 279523 was established to pay Deuchler Environmental Incorporated for analyzing potentially contaminated soils generated while maintaining the City of Aurora's water and sewer infrastructure, and
WHEREAS, expenditures through purchase order number 279523 have exceeded the threshold that requires City Council Approval: and
WHEREAS, the 2015 and 2016 budgets provide funding for this service in account number 510-4063-511-32-06, Water and Sewer Fund; and)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The Director of Purchasing is hereby authorized to increase purchase order number 279523 with Deuchler Environmental Incorporated by $26,013.62 to allow payment for professional services previously rendered for the analysis of potentially contaminated soils encountered by the City of Aurora's Water and Sewer Maintenance Division during repairs to the City's water and sewer infrastructure.