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TO: Mayor Richard C. Irvin
FROM: Lt. Bill Rowley, Administrative Services, Aurora Police Department
DATE: April 2, 2024
SUBJECT:
A Resolution authorizing the Director of Purchasing to enter into a 36-month renewal of a subscription to CLEAR Proflex law enforcement database service, provided Thompson-Reuters West Publishing Corporation of Eagan, Minnesota for an amount not to exceed $78,013.08.
PURPOSE:
The Aurora Police Department seeks to continue its service agreement with Thompson-Reuters and their CLEAR law enforcement database.
BACKGROUND:
The Aurora Police Department has utilized the Thompson-Reuters CLEAR database since its purchase was approved in a Decision Package presented to City Council in 2022 (Resolution R22-082).
The Aurora Police Department wishes to continue to utilize this subscription service for the following 36 months and has negotiated a renewal contract with Thompson-Reuters for this enhanced service.
DISCUSSION:
The Thompson-Reuters CLEAR law enforcement database is utilized by the Aurora Police Department as part of our overall criminal investigation toolkit.
This database allows the police department to search phone records, address information, real-time incarceration and arrest information including booking photos from all over the country.
This subscription service allows us to quickly identify victims and persons of interest through current and historical content.
We have also used this subscription service to help our Crisis Intervention Unit locate citizens in a mental health crisis and provide immediate caregiving as a result of rapid response.
The negotiated 36-month subscription service is $78,013.08 and is self- terminating at the end of contract, unless renewed.
Thompson-Reuters CLEAR has already been budgeted, and funding is available for all 36 months, to be paid from Account 101-3536-421.50-01 and without a need for increased funding.
IMPACT STATEMENT:
City Council approval is required for the Director of Purchasing to enter into this renewal agreement.
RECOMMENDATIONS:
It is recommended that the City Council approve a Resolution authorizing the Director of Purchasing to enter into a 36-month renewal of a subscription to CLEAR Proflex law enforcement database service, provided Thompson-Reuters West Publishing Corporation of Eagan, Minnesota for an amount not to exceed $78,013.08.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to enter into a 36-month renewal of a subscription to CLEAR Proflex law enforcement database service, provided Thompson-Reuters West Publishing Corporation of Eagan, Minnesota for an amount not to exceed $78,013.08.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Aurora Police Department has utilized the Thompson-Reuters CLEAR database since its purchase was approved in a Decision Package presented to City Council in 2022 (Resolution R22-082; and
WHEREAS the Aurora Police Department seeks to continue its service agreement with Thompson-Reuters and their CLEAR law enforcement database; and
WHEREAS the Aurora Police Department wishes to continue to provide efficient, salient, and reliable investigative information in the investigation of criminal offenses; and
WHEREAS the funds will be paid using account number 101-3536-421.50-01.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is authorized to enter into a 36-month renewal of a subscription to CLEAR Proflex law enforcement database service, provided Thompson-Reuters West Publishing Corporation of Eagan, Minnesota for an amount not to exceed $78,013.08.