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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: June 21, 2021
SUBJECT:
A resolution to reject all bids for the Wilder Park Restroom and Concessions Facility project.
PURPOSE:
To obtain City Council approval to reject all bids for the Wilder Park Restroom and Concessions Facility project.
BACKGROUND:
Wilder Park is located at the previous site of the Aurora Police Station which is bound by N. River Street, Vine Street, West Park Avenue and Lake Street (IL Rte 31). A location map is attached as Exhibit A for reference. The City previously submitted and was approved for a $365,000 OSLAD grant in 2019 that needs to be spent in 2021. A project total of $870,000 (including the grant funds) was budgeted for this project in the approved 2021 Capital Improvement Plan as project A053. The project is to include a playground close to the Lake Street and West Park Avenue corner of the property, a pedestrian promenade along N. River Street between Vine Street and West Park Avenue and a concession building adjacent to the elevated cell tower pad. The construction of the site improvements was bid separately and will be addressed in a separate Legistar approval item but will be funded within the same project. The playground will include a small shelter and several bags courts.
This block of N. River Street will be permanently closed to vehicular traffic as a result of this project creating a pedestrian promenade. The pedestrian promenade will include various landscape islands, brick pavers and concrete walkways, several seating areas, and lighting elements.
The as bid floor plan of the concession building is attached as Exhibit C which shows a proposed footprint of 1,499 square feet.
DISCUSSION:
The contract to construct the facility was advertised on May 16, 2021 and bids were opened on June 2, 2021. Six bids were received and the as read bid amounts can be seen in the attached Exhibit B - Bid Tabulation. The lowest bid received was for $513,230.00 from Integral Construction Inc. which was approximately double the budgeted cost.
The site improvement contract was bid concurrently with the low bidder amount coming in at $543,708.50 which was below the engineer's estimate. With the addition of some small site improvements not included in the site improvement bid such as the playground equipment installation, the desirable restroom and concession facility cost is within the $250,000-$300,000 range. Building material costs have increased significantly over the last six months which resulted in the higher than anticipated bids for the facility. The footprint and complexity of the facility are currently being redesigned so that it can be rebid in the near future in the hope of obtaining bids in the desirable range.
IMPACT STATEMENT:
The City and architectural consultant will continue to revise the design the facility so that it can be re-bid and constructed prior to the deadline of the grant.
RECOMMENDATIONS:
That the Mayor and City Council authorize the Director of Purchasing to reject all bids received on June 2, 2021 for the Wilder Park Restroom and Concessions Facility project.
cc: Technology & Infrastructure Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to reject all bids for the Wilder Park Restroom and Concessions Facility project.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the contract to construct the facility was advertised on May 16, 2021 and bids were opened on June 2, 2021; and
WHEREAS, six bids were received and the lowest bid received was almost double the amount budgeted primarily due to the significant increase of building material costs over the last six months.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: Hereby authorizes the Director of Purchasing to reject all bids received on June 2, 2021 for the Wilder Park Restroom and Concessions Facility project.