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TO: Mayor Richard C. Irvin
FROM: Gio Santana, Superintendent of Parks and Recreation
Todd Schmitz, Golf course Maintenance Manager
DATE: 2/19/2024
SUBJECT:
2024 Phillips Park Golf Course Reel grinder procurement.
PURPOSE:
To ensure that the City's Golf Course Division has adequate reel grinding equipment to perform their turf maintenance safely, efficiently, and effectively.
BACKGROUND:
Reel grinders are instrumental in the golf course industry, providing reel mowers with keen edges for precision cut quality on playing surfaces, which improves ball roll and speed. Properly sharpened reels also provide protection from injury to turf/plants during the daily mowing process.
The reel grinder currently assigned to the Golf Course Division has been in service for over 17 years and is showing signs of extensive use. As the machine's parts continue to wear and tear, the result is a progressive loss of precision, which leads to increased staff time spent on each reel, as well as reduced cut quality. Cut quality affects ball roll and less than perfect reel edges can result in unnecessary turfgrass injury. Our current reel grinder is approved for replacement in the City's 2024 budget.
DISCUSSION:
We worked with our colleagues in Purchasing to procure bids through Bid 24-006, with a bid opening date of February 7th. After reviewing all bids received, Reinders Inc. submitted the lowest bid in the amount of $59,327.40, for a new "Foley Accu-Master 653 Reel Grinder".
The Foley Accu-Master Reel Grinder is a reputable and reliable product, and the new version has improved features to make the grinding process quicker and easier.
Reinders Inc. is headquartered in Sussex, WI with additional locations in Buffalo Grove, IL and Mundelein, IL. Reinders also has an extensive history of successfully providing service and equipment to the City of Aurora. Reinders Inc. has tentatively quoted us a $3,000 trade-in credit for our current reel grinder which would make the total purchase price $56,327.40.
Funding is allocated in account 550-4442-451.63-99.
IMPACT STATEMENT:
N/A
RECOMMENDATIONS:
We recommend that the City Council adopts a resolution authorizing the purchase of a Foley 653 Accu-Master Reel from Reinders Inc. in the amount not to exceed $59,327.40 and the Purchasing Director is hereby authorized to issue the necessary purchase orders.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the purchase of a reel grinder from Reinders Inc. in the amount not to exceed $59,327.40.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the reel grinder assigned to Phillips Park Golf Course Division has been in service for over 17 years, is showing signs of extensive use, and is approved for replacement in the City's 2024 budget; and
WHEREAS, Bids were received and opened on February 7, 2024 as part of Bid #24-006; and
WHEREAS, Reinders Inc. submitted the lowest bid in the amount of $59,327.40; and
WHERAS, Funding is allocated in account 550-4442-451.63-99; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: approve the resolution authorizing the purchase of a Foley 653 Accu-Master Reel from Reinders Inc. in the amount not to exceed $59,327.40 and the Director of Purchasing to issue the necessary orders.