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TO: Mayor Thomas J. Weisner
FROM: Daryl Devick, Capital Improvement Manager
DATE: November 30, 2015
SUBJECT:
Resolution Authorizing the Local Agency Agreement for Federal Participation with the State of Illinois, the Construction Engineering Agreement with HR Green, Inc., and the Appropriation of Motor Fuel Tax Funds for Construction and Engineering Services, all related to the Eola Road Reconstruction - Montgomery to 87th Street Project #GB053 (Section # 10-00292-00-WR)
PURPOSE:
This Resolution will authorize the Agreement to Utilize Federal Funds, Approve the Engineering Services Agreement and Appropriate Motor Fuel Tax (MFT) funds for the Eola Road Reconstruction Project.
BACKGROUND:
The Eola Road project will reconstruct the existing 2 lane road from Montgomery Road to 87th Street to a 5 lane cross section with left turn lanes at Ridge Avenue and Dorothy along with intersection improvements at Montgomery and Keating. The roadway will also include new storm sewers, sound barrier wall, sidewalk on the east side, bike path on the west side, street lights and traffic signals at Montgomery Road and 87th Street.
DISCUSSION:
The City has currently secured $4,080,000 in CMAQ funds and $1,700,000 in STP funds to offset the cost of this project. On December 4th we anticipate securing an additional $2,000,000 in STP funds from the Kane/Kendall Council of Mayors. The Local Agency Agreement with the Illinois Department of Transportation (IDOT) and the Engineering Agreement for Federal Participation are required to be approved by the City Council.
The attached Local Agency Agreement for Federal Participation - BLR 05310 (Exhibit ‘A’) defines the Division of Cost for Construction and Engineering utilizing existing Federal Funds. Upon securing the additional $2,000,000 in STP funds an amendment will be executed to reduce our local share by said amount. IDOT bid letting is scheduled for January 15, 2016. Utility companies are currently relocating their services. Roadway construction will begin in March of 2016 with substantial completion by December. Restoration will be completed in early 2017.
The attached Engineering Agreement for Federal Participation - BLR 05611 (Exhibit ‘B’) from HR Green in the amount of $840,117.76 will provide Construction Engineering Services required for the project. The City will front fund these engineering costs with Motor Fuel Tax (MFT) funds and will be reimbursed approximately 80% of the costs.
IDOT requires a Resolution to Appropriate the MFT funds prior to their expenditure for approved projects. The Resolution for Improvement - BLR 09111 (Exhibit ‘C’) appropriating MFT funds in the amount of $6,060,000 for this project is also attached.
IDOT has requested 5 copies of each agreement with original signatures and 2 copies of the MFT Resolution. The 2016 Budget provides funding for this item in 203-4460-431.76-56.
IMPACT STATEMENT:
During construction, one through lane in each direction will remain open.
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation for approval.
cc: Alderman O’Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorizing the Local Agency Agreement for Federal Participation with the State of Illinois, the Construction Engineering Agreement with HR Green, Inc. and the Appropriation of Motor Fuel Tax Funds for Construction and Engineering Services, all related to the Eola Road Reconstruction - Montgomery to 87th Street Project #GB053 (Section # 10-00292-00-WR).
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to reconstruct Eola Road from 83rd street to 87th street, and
WHEREAS, there is a need for a Local Agency Agreement for Federal Participation to provide the federal funds for the project, a copy of which agreement is attached hereto and incorporated herein as Exhibit 'A'; and
WHEREAS, there is a need for a Construction Engineering Agreement with HR Green, Inc. 651 Prairie Point Drive, Yorkville, IL in an amount not to exceed $840,117.76, a copy of which agreement is attached hereto and incorporated herein as Exhibit 'B'; and
WHEREAS, there is a need to appropriate Motor Fuel Tax funds for this project in the amount of $6,060,000, a copy of which resolution is attached hereto and incorporated herein as Exhibit 'C'; and
WHEREAS, the 2016 City Budget provides funding for this item in account 203-4460-431.76-56.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Mayor is hereby authorized to execute the Local Agency Agreement as set forth in Exhibit 'A' or the most current document revised by IDOT and the Director of Purchasing is hereby authorized to sign the Construction Engineering Services Agreement with HR Green as set forth in Exhibit 'B' or the most current document revised by IDOT.
BE IT FURTHER RESOLVED that the appropriation of Motor Fuel Tax funds as stated in the Resolution for Improvement by Municipality Under the Illinois Highway Code as set forth in Exhibit 'C' is hereby approved and authorized.