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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: April 8, 2024
SUBJECT:
A Resolution to award the Hoyles Avenue and Jackson Street Sewer Separation and Water Main Replacement project located in Ward 3 to Fox Excavating Inc. of Batavia, IL in the bid amount of $939,285.00.
PURPOSE:
To install a new storm sewer removing stormwater from the combined sewer system at several locations on Hoyles Avenue and a portion of Jackson Street. Water main replacement has been deemed necessary on Hoyles Avenue between 5th Street and Jackson Street to improve water quality and system capacity. The existing 4" water main will be replaced with an 8" ductile iron water main and confirmed lead water services will be replaced.
BACKGROUND:
A new storm sewer will be installed to remove surface drainage flows from the combined sewer system. A location map is attached as Exhibit A to show the limits of the project. This project will help satisfy the requirements associated with the City's Long Term Control Plan and the City's Illinois Environmental Protection Agency Combined Sewer System Overflow. Lead water services within the project corridor will be replaced with the approval of each homeowner.
DISCUSSION:
The proposed improvements have been publicly advertised and bid in conformance with City procedures. The advertisement for bid is attached as Exhibit B. Seven conforming bids were received, publicly opened and read aloud on March 27, 2024. The bid tabulation, the advertised bid documents and Fox Excavating, Inc.'s bid are attached as Exhibits C, D and E, respectively.
This project was subject to the Local Preference Ordinance, however no local contractors submitted.
Portions of the project are accounted for within three 2024 budgets. $381,300.00 within account 510-4058-511-73-02 (IC076, $5,000,000.00 Water Main Replacement), $165,520.00 within account 510-4058-511-73-02 (IC080, $3,000,000.00 Lead Water Service Line Replacement), and $392,465.00 within account 281-1856-512-73-09 (B031, $3,000,000.00 LTCP Improvements - Sewer Separation).
IMPACT STATEMENT:
Traffic will be detoured to adjacent blocks, but the increase in traffic on the adjacent neighboring blocks will be temporary and negligible. Water and sanitary service interruptions will be kept to a minimum during construction of this project.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to award the Hoyles Avenue and Jackson Street Sewer Separation and Water Main Replacement project located in Ward 3 to Fox Excavating Inc. of Batavia, IL in the bid amount of $939,285.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, (new storm sewer is desired to remove stormwater from the combined sewer system along Hoyles Avenue and a portion of Jackson Street; and
WHEREAS, water main replacement has been deemed necessary on Jackson Street between 5th Street and Jackson Street to improve water quality and system capacity; and
WHEREAS, the proposed improvements have been publicly advertised and bid in conformance with City procedures; and
WHEREAS, seven conforming bids were received and read aloud on March 27, 2024, with Fox Excavating, Inc. submitting the lowest responsible bid in the amount of $939,285.00; and
WHEREAS, a portion of the project ($381,300.00) is budgeted for in 2024 within account 510-4058-511-73-02 (IC076, $5,000,000.00 Water Main Replacement); and
WHEREAS, a portion of the project ($165,520.00) is budgeted for in 2024 within account 510-4058-511-73-02 (IC080, $3,000,000.00 Lead Water Service Line Replacement); and
WHEREAS, a portion of the project ($392,465.00) is budgeted for in 2024 within account 281-1856-512-73-09 (B031, $3,000,000.00 LTCP Improvements - Sewer Separation).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with Fox Excavating Inc. of Batavia, IL in the bid amount of $939,285.00.