TO: Mayor Thomas J. Weisner
FROM: Gina Moga, Special Events Manager
DATE: April 26, 2016
SUBJECT:title
Communities in Schools is requesting traffic control assistance to stage the annual Back to School Fair on Saturday, August 6, 2016 on Fourth, Downer and Benton from 7:00 am to 2:00 pm.
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PURPOSE:
The purpose of the Back to School Fair is to distribute school supplies to income qualified families. Medical, dental and social service information is also provided.
BACKGROUND:
Communities in Schools has held this event at the First Presbyterian Church Harkness Center for the past 20+ years. Approximately 200 volunteers manage the event which draws participation from more the 30 social service agencies. The Back to School Fair provides school supplies to approximately 3,000 children, including immunizations, school physicals and dental screenings. Parents are provided information on additional social services available to them. The event is scheduled to take place from 7:00 am to 2:00 pm. There will be a DJ playing music in the parking lot to entertain those waiting in the long queues.
DISCUSSION:
CIS is requesting police officers to assist with pedestrian and vehicular traffic.
IMPACT STATEMENT:
Requesting traffic control assistance and the presence of APD from 7:00 am to 2:00 pm. From the Street Department temporary stop signs at the intersection of Downer and Fourth and Benton and Fourth between 7:00 am and 2:00 pm. Traffic will be rerouted onto Fourth from Downer only and must exit onto Benton. Assistance is requested to slow traffic and direct cars into the parking lot at First Presbyterian Church. See attached map of the traffic pattern.
CIS is working directly with APD on event details.
RECOMMENDATIONS:
I request the proposed assistance be forwarded to the Government Operations Committee for review and approval.
cc: Alderman Hart-Burns, Chairman
Alderman Bugg
Alderman Franco
Alderman Mervine, Alternate