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TO: Mayor Richard C. Irvin
FROM: Robert Leible, Superintendent of Water Production
DATE: January 13, 2025
SUBJECT:
A resolution authorizing a rehabilitation project of six (6) finished water distribution pumps for the Water Production Division in an amount not-to-exceed of $402,000.
PURPOSE:
To obtain City Council authorization for Layne Christensen Company (Layne), 721 W. Illinois Avenue, Aurora, IL, to perform rehabilitation services of six finished water distribution pumps to restore rated pumping capacity.
BACKGROUND:
The subject pumps are utilized to distribute finished water from the city's water treatment plant to the normal pressure zone of the city's water distribution system. Rehabilitation of finished water pumps is required periodically to ensure continued reliability and to guard against mechanical failures. Furthermore, pump rehabilitation restores the rated capacity of individual pumps and reoptimizes efficient operation of pumps with respect to energy consumption. Normal pressure pumps #1, #2, #4, and #5 were upsized with new pumps during 2008 - 2009. Normal pressure pump #3 was upsized more recently in 2017. Normal pressure pump #6 has not been upsized and last received maintenance work in 2004. Rehabilitation of the six pumps is expected to occur over a two-year period, with one pump out of service at any given time.
DISCUSSION:
The total estimated cost for the subject work is $402,000 or $67,000 per pump as provided in the attached budgetary email from Layne.
The city entered into a five-year Professional Services Agreement (PSA) with Layne in 2020 under Resolution No. R20-083, which provides a 5% discount on all labor and field services and a 10% discount on specialized services performed by Layne. Layne will perform all work on a time and material basis and will only be compensated for the actual work performed per the terms and conditions of the PSA. In addition, Layne is the sole regional factory authorized source for repair and replacement of Flowserve-Byron Jackson pumps utilized by the Water Production Division.
Funds are available in the 2025 City Budget in Account No. 510-4058-511-38-01. Funding for this project was approved as a 2025 Decision Package.
The local vendor preference policy does not apply per Section 2-409 as this is a noncompetitive situation.
IMPACT STATEMENT:
None.
RECOMMENDATIONS:
Request committee and city council approval of a resolution authorizing the rehabilitation of six (6) finished water pumps by Layne Christensen Company per the existing PSA in an amount not-to-exceed of $402,000.00.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing a rehabilitation project of six (6) finished water distribution pumps for the Water Production Division in an amount not-to-exceed of $402,000.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Water Production Division seeks rehabilitation work for six (6) finished water distribution pumps to be performed by Layne Christensen Company; and
WHEREAS, Layne Christensen Company, Aurora, IL, is the sole local factory authorized representative for service and repairs to Flowserve-Byron Jackson pump equipment utilized by the Water Production Division; and
WHEREAS, a current Professional Services Agreement is in effect between the City of Aurora and Layne Christensen Company for professional services to include but not limited to field services and pump equipment repair/replacement, as per City of Aurora Resolution No. R20-083; and
WHEREAS, budgetary authority is granted and funds are available for this work in the 2025 City Budget in account 510-4058-511-38-01 via an approved 2025 Decision Package.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that its Purchasing Director be and is hereby authorized to issue a purchase order for the rehabilitation project of six (6) finished water distribution pumps by Layne Christensen Company, in a total amount not-to-exceed $402,000.00 for the Water Production Division.