Aurora, Illinois

File #: 15-00046    Version: 2 Name:
Type: Resolution Status: Passed
File created: 1/22/2015 In control: City Council
On agenda: 3/24/2015 Final action: 3/24/2015
Title: A Resolution Authorizing Well Maintenance Services for Well No. 17 for the Water Production Division.
cover
TO:      Mayor Thomas J. Weisner
 
FROM:      David E. Schumacher, P.E.; Superintendent of Water Production
 
DATE:      February 25, 2015
 
SUBJECT:
A Resolution Authorizing Well Maintenance Services for Well No. 17 for the Water Production Division
 
PURPOSE:
To obtain City Council authorization for Layne Christensen Company (Layne), 721 W. Illinois Avenue, Aurora, IL, to perform all necessary services as described in this memorandum to return Well 17 to full operational and functional status.
 
BACKGROUND:
Well No. 17, located at 811 N. Highland Avenue is a deep well with the pump and motor setting located at 840 feet below the surface and is normally capable of supplying approximately 1,100,000 gallons of water per day.  Well 17 has been recently inactive due to loss of pumping capacity attributed to possible holes in the column pipe and/or bowl assembly.  In late 2014, Layne performed preliminary work which included removal of the pump components in order to verify the actual cause of the suspected problem(s).  Holes in the pump bowl assembly were indeed found.  Additionally, routine inspections of all pump, motor, and piping components were completed.  Final repair recommendations and cost estimates are discussed below.
 
DISCUSSION:
The total estimated cost of all proposed service work by Layne to restore Well No. 17 to operational status is $145,670.00.  The major components that have been identified with their costs are as follows:
 
Pump Bowl Assembly replacement:  $20,000
Column Pipe replacement:  $62,900
Flat Cable replacement:  $5,870
Aquifer Level Sensor:  $6,900
Reinstallation of all pump components:  $50,000
 
A detailed breakdown of the estimated costs has been provided by Layne and is attached in a separate proposal letter.  
 
The city entered into a Professional Services Agreement (PSA) with Layne in 2012 under Resolution No. R12-290, which provides a 5% discount on all labor and field services, and a 10% discount on specialized services performed by Layne.  Layne will perform all work on a time and material basis and will only be compensated for the actual work performed per the terms and conditions of the PSA.  In addition, Layne is the sole regional factory authorized source for repair services of Flowserve-Byron Jackson pumps and motors utilized by the Water Production Division.  
 
Funds are available in the 2015 City Budget in Account No. 510-4058-511-38-31
 
IMPACT STATEMENT:
None
 
RECOMMENDATIONS:
That a resolution authorizing well maintenance services for Well No. 17 by Layne Christensen Company per the existing PSA in an amount not to exceed $145,670.00 be approved by the Mayor and City Council.  It is further recommended that this matter be submitted to the Buildings, Grounds, and Infrastructure Committee for review and recommendation.
 
 
cc:      Alderman Peters, Chairman
      Alderman Garza
      Alderman Bugg
      Alderman Saville, Alternate
 
 
 
CITY OF AURORA, ILLINOIS
 
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Authorizing Well Maintenance Services for Well No. 17 for the Water Production Division.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
 
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
 
WHEREAS, Well No. 17 requires equipment replacement and repairs in order to return the well to normal operational status; and
 
WHEREAS, Layne Christensen Company, Aurora, IL, is the sole local authorized representative for service and repairs to Flowserve-Byron Jackson well pump equipment utilized by the Water Production Division; and
 
WHEREAS, a current Professional Services Agreement is in effect between the City of Aurora and Layne Christensen Company for professional services to include but not limited to water well maintenance, well equipment repair, and field services as per City of Aurora Resolution No. R12-290; and
 
WHEREAS, budgetary authority is granted and funds are available for this work in the 2015 City Budget in Account No. 510-4058-511-38-31;
 
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that its Purchasing Director be and is hereby authorized to issue purchase orders for well maintenance services for Well No. 17 by Layne Christensen Company, in a total amount not to exceed $145,670.00.