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TO: Mayor Richard C. Irvin
FROM: Robert Leible, Superintendent of Water Production
DATE: January 13, 2025
SUBJECT:
A resolution to award a contract to Connelly Electric Company in an amount not-to-exceed of $53,500.00 for the Water Production Division (WPD).
PURPOSE:
To obtain City Council approval to award a contract to Connelly Electric Company (Connelly), Addison, IL, for the electrical improvements necessary to upsize the pumping capacity of High Pressure Pump #1 at the City of Aurora Water Treatment Plant.
BACKGROUND:
High Pressure Pump #1 is one of three pumps used to distribute finished water from the treatment plant to the high pressure zone of the city's water distribution system. Trending of water demand indicates a need to proactively increase pumping capacity to the high pressure zone as future water demand increases. The proposed upsizing of this pump will provide an additional 500,000 gallons per day of pumping capacity to the high pressure zone. The purchase of the new pump and motor was previously approved by City Council via resolution R24-342.
DISCUSSION:
The project to perform the electrical improvements work was publicly advertised on November 10, 2024 (Bid No. 24-118) and bids were opened on December 11, 2024. Two (2) bids were received and the bid tabulation is attached.
The lowest base bid including allowances is $53,500.00 submitted by Connelly and the second base bid was submitted by Volt Electric, Inc. for $66,810.00. The engineer's estimate of probable construction cost is $64,613 provided by Crawford, Murphy & Tilly (CMT). Therefore, Connelly submitted the lowest, responsive, responsible bid. A letter of recommendation from CMT to award the electrical improvements project for High Pressure Pump #1 to Connelly is attached and the WPD concurs with this recommendation.
Funds are available in the 2025 City Budget in Account No. 510-4058-511-38-01 from a previously approved Decision Package. In addition, a grant was secured in the amount of $101,790.00 to support this project (R24-275).
The local vendor preference policy did apply to this bid but did not impact the final bid results.
IMPACT STATEMENT:
None.
RECOMMENDATIONS:
Request committee and city council approval of a resolution to award a contract to Connelly Electric Company in the amount not-to-exceed of $53,500.00 for electrical improvements to upsize High Pressure Pump #1 at the City of Aurora Water Treatment Plant.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to award a contract to Connelly Electric Company in an amount not-to-exceed of $53,500.00 for the Water Production Division (WPD).
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Water Production Division seeks to increase the pumping capacity of High Pressure Pump #1 and electrical improvements are required; and
WHEREAS, the project for electrical improvements was publicly advertised; sealed bids publicly opened and read on December 11, 2024, for Bid No. 24-118; and
WHEREAS, Connelly Electric Company, Addison, IL, is the lowest, responsive, responsible bidder in the base bid amount of $53,500; and
WHEREAS, budgetary authority is granted and funds are available via Decision Package for this work in the 2025 city budget in account 510-4058-511-38-01.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing be and is hereby authorized to execute a contract and issue a purchase order for the High Pressure Pump #1 electrical improvements project to Connelly Electric Company as bid per the contract documents, in the not-to-exceed amount of $53,500.00 for the Water Production Division.