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TO: Mayor Thomas J. Weisner
FROM: John Meszaros, Electrical Supervisor
DATE: June 17, 2014
SUBJECT:
A resolution to ratify the purchase of street light poles in the total amount of $48,996 from Ameron Pole Products.
PURPOSE:
To accept shipment and authorize payment of two separate invoices for replacement street light poles under the same purchase order number.
BACKGROUND:
In December 2013 the Electrical Division placed an order for 23 replacement poles to restock their inventory with an anticipated delivery date in 2014. Due to the change in the division's general ledger accounts, the original purchase order was cancelled and a new PO number was created for internal use. The vendor was inadvertently given the new PO number and an additional 23 concrete poles (Exhibit A) were shipped.
DISCUSSION:
We have already used most of the poles from the first order to replace "knock downs" from accidents and storms. We could return the poles for a modest shipping fee and reorder them again in September/October when our inventory is near depletion, or we could just keep them and not need to reorder until March of 2015. We purchased these poles at 2013 prices of $1,044 each. 2014 prices have gone up to $1,120 each.
IMPACT STATEMENT:
Keeping the poles will save $1,748.
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation for approval.
cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Peters, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to ratify the purchase of street light poles in the total amount of $48,996 from Ameron Pole Products.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, a double purchase of street light poles has been ordered at 2013 prices; and
WHEREAS, there is a need for an inventory of replacement street light poles in case of accidents or storm damage; and
WHEREAS, a budget transfer to account # 101-4020-418.65-07 to provide sufficient funds is in process for this purchase;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: to ratify the purchase of street light poles in the total amount of $48,996 from Ameron Pole Products.
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
____________________________ __________________________
Alderman Peters, Ward 5 Alderman Saville, Ward 6
____________________________ __________________________
Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
____________________________ __________________________
Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
____________________________ __________________________
Alderman Irvin, At Large Alderman O'Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor