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TO: Mayor Richard C. Irvin
FROM: Kenneth Schroth, P.E Direct of Public Works/City Engineer
DATE: October 10, 2017
SUBJECT:
Resolution Authorizing the Payment to Comcast for the Undergrounding of the Overhead Utility Lines for the Aurora Transportation Center (ATC) Regional Facility Enhancement Project.
PURPOSE:
To authorizing the Payment to Comcast for in an amount not to exceed $8,200 for the Undergrounding of the Overhead Utility Lines along the west side of Broadway Avenue for the Aurora Transportation Center (ATC) Regional Facility Enhancement Project.
BACKGROUND:
The proposal is part of the Aurora Transportation Center (ATC) Regional Facilities Enhancement Project (CIP A059). Located in downtown Aurora, the proposed improvements will help serve as a catalyst to future development. The project is comprehensive in nature and focused on renovating Broadway / IL Route 25, the ATC parking facilities, and providing a bicycle/pedestrian bridge that will span the Fox River. The vehicular improvements will include the relocation of the existing Pace Bus staging area and traffic signal to the main ATC parking facility, the reconfiguration parking stalls to add efficiency, a landscaped median in Broadway, and additional parking stalls in Lot W. The new bicycle/pedestrian bridge will provide access to the west side of the river, connect two regional trails, and provide access to additional parking for the ATC and RiverEdge Park. Please refer to the Overall Project Location attachment.
The approximately $14.7M dollar project is being funded largely by a CMAQ grant in an amount up to $11.4M, additional construction funding is being provided by the Kane County Forest Preserve in the amount of $1.65M, and the balance of the funding is to come from the 2017 GO Bond Issuance in the amount $1.65M for construction and construction engineering. Additionally, $0.7M for utility work and $1.4M for Phase I and II Engineering has been funded from the bond, and $350K from the Kane County Forest Preserve went towards Phase II Engineering.
For some additional background on the CMAQ grant process, in March of 2015, the City applied for Federal funding for the Congestion Mitigation and Air Quality (CMAQ) Improvement grant program administrated by the Chicago Metropolitan Agency for Planning (CMAP). In October 2015, the City's project was approved for programming. Federal funds granted to the City totaled, $8,625,982 with Phase II engineering design cost of $598,071 in 2018 and construction value of $8,027,911 in 2019.
In June of 2016, the City received proposal from WBK Engineering LLC for Phase II engineering design services. WBK Engineering LLC lead a team of consultants from Christopher B. Burke Engineering Ltd (CBBEL) and T.Y Lin International Group (T.Y. Lin). In order to accelerate the design, the City entered and elected to locally fund Phase II engineering design (Resolution R16-170).
In July of 2017, the City requested a change in schedule and cost increase from CMAP to advance the City's project to 2018 construction. With the completion of phase I and II engineering design work and submittal of the pre-final plan, the City demonstrated to CMAP that the City's project was ready for approval and proposed project letting on January 19, 2018. CMAP approved the City's request to move up construction for 2018 and a funding increase. The total CMAQ Grant for construction and Phase III engineering is now for an amount up to $11,482,924. This project will be administered through IDOT according to the local agency agreement and IDOT will invoice the City for the City’s portion of the cost of the improvements.
Staff has been working with its engineering consulting team to advance the Phase I and II design, Phase III contracts, and acquisition and utility relocations, with the goal of meeting deadlines for the January 2018 letting. If successful in doing so the construction process is planned to commence in early 2018 with project completion in early 2020.
DISCUSSION:
The authorization of payment to Comcast is being proposed to facilitate the construction of the Aurora Transportation Center (ATC) Regional Facilities Enhancement Project in early 2018.
The proposal from Comcast includes the relocating of approximately 400 feet of aerial cable on 4 poles to underground conduit adjacent to, and in the same easement as, the ComEd relocation at a cost to the City of approximately $8,200.
If the payment authorization is approved the construction will begin in the coming months and is anticipated to be completed prior to the end of 2017. The work contemplated in this agreement was included in the approved 2017 A059 CIP budget and the account from which the project is to be funded is 353-4433-437.73-20.
Concurrent with this dedication utility relocation/undergrounding arrangements are also proposed with ComEd and AT&T.
IMPACT STATEMENT:
Staff would anticipate that this project will increase the City’s overall tax base and viability by facilitating investment and development which will offset any incidental Department or staffing impacts of coordinating the project.
RECOMMENDATIONS:
Staff would recommend APPROVAL of the Resolution Authorizing the Payment to Comcast for the Undergrounding of the Overhead Utility Lines for the Aurora Transportation Center (ATC) Regional Facility Enhancement Project. Please forward this resolution to the Finance Committee for their review and recommendation for approval.
cc: Alderman O’Connor, Chairman
Alderman Mesiacos
Alderman Bugg
Alderman Mervine, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorizing the Payment to Comcast for the Undergrounding of the Overhead Utility Lines for the Aurora Transportation Center (ATC) Regional Facility Enhancement Project.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City desires to initiate the relocation and undergrounding of the existing overhead utility lines for the Aurora Transportation Center (ATC) Regional Facility Enhancement Project; and
WHEREAS, at the direction of the City, Comcast has developed a utility relocation plan, a cost estimate for said relocation and produce an Invoice for said work; and
WHEREAS, the 2017 A059 CIP budget provides for up to $8,200 for this item in account no. 353-4433-437.73-20; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the City Council of the City of Aurora, Illinois, does hereby authorize the payment of the Comcast Invoice in an amount not to exceed $8,200 from account no. 353-4433-437.73-20 as referenced herein.