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TO: Mayor Richard C. Irvin
FROM: Keith Cross, Chief of Police
Chris Minick, Chief Financial Officer
Michael Pegues, Chief Information Officer
Jeff Anderson, Deputy Chief Information Officer
DATE: March 10, 2023
SUBJECT:
A Resolution authorizing and approving an Intergovernmental Agreement (IGA) between the City of Aurora and the Village of North Aurora for Public Safety Platform and Information Technology Related Support Services.
PURPOSE:
Since at least 2010, the City has been providing a Public Safety Platform and Information Technology Related Support Services (911 services) to the Village of North Aurora (VoNA). This IGA formalizes this relationship and provides for standardized pricing of those 911 services.
BACKGROUND:
The City of Aurora has been providing dispatch services, radio network support, software licensing and access to the Illinois State Police Law Enforcement Agencies Data System (LEADS) to VoNA since at least 2010. Chargeback by the City to VoNA for these services during this time was done on an annual basis but was never formally put forth in an IGA.
DISCUSSION:
Discussions to formalize this agreement between Police and IT personnel from the City and VoNA began in 2020 as VoNA was exploring the potential of utilizing 911 services from the City. At that time many discussions occurred between the two municipalities and software vendors on developing a usage-based pricing model. However, not all of the software vendors were able to delineate usage by municipality.
These discussions ultimately lead to the proposed model which is based upon the percentage of sworn officers between the two municipalities. It was also agreed that an annual service level review (SLR) will be conducted between the two municipalities to ensure alignment on services rendered by the City and appropriate pricing for those services.
This IGA would become effective in January, 2024 with billing for 2023 services to be presented in February, 2024.
IMPACT STATEMENT:
By approving this IGA the agreement for providing 911 services would be properly formalized and provide clear, consistent annual pricing as well as structured annual reviews of service provided.
RECOMMENDATIONS:
Staff recommends APPROVAL of the intergovernmental agreement between the City of Aurora and the Village of North Aurora.
ATTACHMENTS:
Exhibit A - COA NAPD - Revision 2022-09-14.pptx
Formal presentation of agreement
Exhibit B - North Aurora Agreement for PublicSafety Services - Final
Finalized IGA
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing and approving an Intergovernmental Agreement (IGA) between the City of Aurora and the Village of North Aurora for Public Safety Platform and Information Technology Related Support Services.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora (hereinafter "City") and Village of North Aurora ("Village of North Aurora") are each legal entities organized and existing under the laws of the State of Illinois, having among their powers the authority to contract with one another to perform the undertaking described herein; and
WHEREAS, the City and Village of North Aurora are public agencies with.in the meaning of the Illinois Intergovernmental Cooperation Act as provided for in 5 ILCS 220/1, et seq.; and
WHEREAS, the purpose of the Intergovernmental Cooperation Act and Article 7, Section 10 of the 1970 Constitution of the State of Illinois include fostering cooperation among units of local government in planning and providing services to their constituents; and
WHEREAS, the City and Village of North Aurora seek to enter into an intergovernmental agreement regarding dispatching of emergency services; and
WHEREAS, the City Council of the City of Aurora has determined that it is in the best interest of the City and its residents to enter into this Agreement; and
WHEREAS, the City Council has reviewed and approved the attached Intergovernmental Agreement.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Aurora, Illinois, that the attached amended Intergovernmental Agreement between the City and Village of North Aurora for Public Safety Platform and Information Technology Related Support Services be approved, and the Mayor of the City of Aurora is hereby authorized and directed to execute the Intergovernmental Agreement on the behalf of the City.
NOW, THEREFORE, BE IT FURTHER RESOLVED that City Clerk be directed to transmit certified copes of this Resolution and the attached Intergovernmental Agreement to Village of North Aurora with copies to the City of Aurora Corporation Counsel and the Chief Financial Operator.
BE lT FURTHER RESOLVED that the Mayor and City Clerk be and are hereby authorized to cooperate with the Village of North Aurora.