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TO: Mayor John Laesch
FROM: Ian Wade, Capital Projects Manager
DATE: March 23, 2026
SUBJECT:
A resolution authorizing the Director of Purchasing to enter into agreements with Graybar Electric, EverLights, Inc., and Dominion Lighting for a combined amount not to exceed $200,000 for the purchase of lighting materials for various locations throughout the city
PURPOSE:
To obtain approval to authorize the Director of Purchasing to enter into agreements with Graybar Electric, 1 Pierce Place, Suite 800, Itasca, IL 60143, EverLights, Inc., 1020 Bonaventure Drive, Elk Grove Village, IL 60007 and Dominion Lighting, 650 W. Grand Ave., Suite 207, Elmhurst, IL 60126 for a combined amount not to exceed $200,000.
BACKGROUND:
Annually, the city purchases and installs various light fixtures and associated components to upgrade or supplement existing fixtures throughout the city. To purchase this equipment, the City obtains competitively bid pricing from suppliers which are then installed by the City's Electrical Division.
DISCUSSION:
Based on an estimated quantity of materials needed, a request for sealed bids was published and three bids were received on February 11, 2026. Of the bids received, Graybar Electric was determined to be the lowest responsible bidder for 16 of the 25 items, EverLights, Inc. was determined to be the lowest responsible bidder for eight (8) of the 25 items, and Dominion Lighting was determined to be the lowest responsible bidder for one (1) of the 25 items. Note that Graybar Electric submitted nine product alternates for pre-approval during the bidding window. These items were reviewed and approved by the City's Electrical Division and the subsequent pricing submitted for five of the nine ended up as the lowest responsible bid for each of those items (see attached "Bid Tabulation" for details).
The bid was structured to indicate that the City may not necessarily purchase the full amount of any of the specified fixtures and the primary intent is to establish the unit prices for the items that may be needed. Accordingly, the Purchasing Division will review current needs with the Electrical Division and determine the amounts of the initial Purchase Orders. Neither the initial nor the total amounts of each Purchase Order will exceed the amount listed in this Resolution ($200,000) or the remaining balance of the account from which they will be paid (340-4020-418.65-07, which has a current balance of $207,475.49).
This bid was subject to Local Preference but did not affect the results as no local vendors submitted pricing.
IMPACT STATEMENT:
None.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to enter into agreements with Graybar Electric, EverLights, Inc., and Dominion Lighting for a combined amount not to exceed $200,000 for the purchase of lighting materials for various locations throughout the city.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, three bids for Lighting Materials 2026 were received; and
WHEREAS, Graybar Electric, 1 Pierce Place, Suite 800, Itasca, IL 60143 was the low bidder for 16 of the 25 items; and
WHEREAS, EverLights, Inc., 1020 Bonaventure Drive, Elk Grove Village, IL was the low bidder for eight (8) of the 25 items; and
WHEREAS, Dominion Lighting, 650 W. Grand Ave., Suite 207, Elmhurst, IL 60126 was the low bidder for one (1) of the 25 items; and
WHEREAS, neither the initial nor the total amounts of each Purchase Order will exceed the amount listed in this Resolution ($200,000) or the remaining balance of the account from which they will be paid (340-4020-418.65-07, which has a current balance of $207,475.49); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is authorized to enter into agreements with Graybar Electric EverLights, Inc., and Dominion Lighting for a combined amount not to exceed $200,000 for the purchase of lighting materials for various locations throughout the city.