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TO: Mayor Richard C. Irvin
FROM: Jim Birchall, Chief Public Facilities Officer
DATE: January 27, 2025
SUBJECT:
Aurora Police Department Headquarters Parking Deck Maintenance & Repairs
PURPOSE:
To obtain authorization to perform the required preventative maintenance and repairs to preserve the Aurora Police Department Headquarters parking deck.
BACKGROUND:
The Aurora Police Department Headquarters (APDHQ), which opened in 2010, is located at 1200 E Indian Trail Rd, Aurora, IL 60505. This facility includes a 154,000-square-foot headquarters building, a 41,000-square-foot training and support building, and a two-level precast concrete parking deck with 557 spaces, covering 203,069 square feet (aerial image attached).
In 2022, during routine site inspections, the City's Facilities Maintenance Division discovered signs of deterioration in various areas of the parking structure. As a result, the City retained Walker Consultants of Hoffman Estates, IL, to conduct a comprehensive structural assessment and provide a report detailing its findings and recommended corrective measures to be allocated over a multi-year span (report attached).
DISCUSSION:
For this phase of maintenance and repairs, the City published Bid 24-092 "APD Parking Structure Maintenance Repairs". Nine (9) vendors submitted bids which were publicly opened and announced on August 28, 2024 (bid tabulation attached)
Of the nine (9) bids received, Golf Acquisition Group, LLC, of Hammond, IN, submitted the lowest most responsible bid of $111,417.00 (bid attached). A ten percent (10%) contingency of $11,141.00 is requested for this project.
This bid is part of an approved multi-year decision package with monies allocated in account 340-4411-417.38-05 of the 2025 budget.
While the city's Local Preference Ordinance did apply to this bid, no local bidders participated.
Golf Acquisition Group, LLC, is not indebted to the City.
IMPACT STATEMENT:
Despite sections of the parking deck being closed during repairs, personnel will have ample access to alternative parking.
RECOMMENDATIONS:
I recommend that the City Council adopts a resolution authorizing acceptance of the low bid from Golf Acquisition Group, LLC, for maintenance and repairs of the APD Parking Deck in the amount of $111,417.00, and a ten percent (10%) contingency of $11,141.00.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing acceptance of the low bid from Golf Acquisition Group, LLC for maintenance and repairs of the APD Parking Deck in the amount of $111,417.00, and a ten percent (10%) contingency of $11,141.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Aurora Police Department Headquarters (APDHQ), which opened in 2010, is located at 1200 E Indian Trail Rd, Aurora, IL 60505. This facility includes a 154,000-square-foot headquarters building, a 41,000-square-foot training and support building, and a two-level precast concrete parking deck with 557 spaces, covering 203,069 square feet; and
WHEREAS, during routine site inspections in 2022, the City's Facilities Maintenance Division discovered signs of deterioration in various areas of the parking structure; and
WHEREAS, as a result, the City retained Walker Consultants of Hoffman Estates, IL, to conduct a comprehensive structural assessment and provide a report detailing its findings and recommended corrective measures; and
WHEREAS, for this phase of maintenance and repairs, the City published Bid 24-092 "APD Parking Structure Maintenance Repairs". Nine (9) vendors submitted bids which were publicly opened and announced on August 28, 2024; and
WHEREAS, Of the nine (9) bids received, Golf Acquisition Group, LLC, Hammond, IN, submitted the lowest most responsible bid of $111,417.00. A ten percent (10%) contingency of $11,141.00 is requested for this project; and
WHEREAS, this bid is part of an approved multi-year decision package, with monies allocated in account 340-4411-417.38-05 of the 2025 budget; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorizing acceptance of the low bid from Golf Acquisition Group, LLC for maintenance and repairs of the APD Parking Deck in the amount of $111,417.00, and a ten percent (10%) contingency of $11,141.00, and the Director of Purchasing is hereby authorized to issue the necessary purchase orders.