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TO: Mayor Richard C. Irvin
FROM: Jason Bauer, Assistant Director of Public Works
DATE: May 15, 2023
SUBJECT:
A resolution authorizing the Director of Purchasing to execute a contract with MBE Fence, Warrenville, IL in the amount of $257,700 to install new fencing at RiverEdge Park in Ward 1.
PURPOSE:
The 2023 budget includes various upgrades and modifications to RiverEdge Park, a premiere outdoor music and event venue located on IL Route 25 in Ward 1. One of the budgeted items for the park this year is to install new fencing and replace some sections of existing fence.
BACKGROUND:
RiverEdge Park, which is owned by the City of Aurora and managed by the Aurora Civic Center Authority (ACCA) is home to numerous events throughout the year. To ensure that it continues to be a premiere destination for performances and other events, the City has continually been working with ACCA to identify and implement upgrades and improvements to the park. One of the identified improvements is to install new fencing in some areas, while removing and replacing existing sections of shorter existing fence. To properly secure the park, temporary fencing is rented for use throughout the year. The costs associated with that rental fencing will no longer be incurred once this new fencing is in place. Not only will this be more aesthetically pleasing than the rental fencing but will also allow for improved access control and improved emergency access due to the strategic placement of the new gates.
DISCUSSION:
This purchase will enhance safety for the many patrons that attend RiverEdge Park each year. Funds for this budgeted purchase are included in account 354-4440-451-73-43 (A062).
The project was advertised publicly, and sealed bids were received, opened and read aloud at 10:00 a.m. May 18, 2023. Three bids were received, a summary of which is attached. We recommend awarding the contract to MBE Fence in the amount of $257,700. Which includes the low bid of $224,180.00 for the original bid, plus additional funds to allow for 200 LF of additional fence and one additional sliding gate.
IMPACT STATEMENT:
This resolution will have minimal impacts to other departments or the motoring public.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to execute a contract with MBE Fence, Warrenville, IL in the amount of $257,700 to install new fencing at RiverEdge Park in Ward 1.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, RiverEdge Park is a premier music and event venue in the City of Aurora, and
WHEREAS, starting in 2023 the City will be working with ACCA to implement various improvements to the park, and
WHEREAS, the planned improvements include the purchase and installation of new fencing, and
WHEREAS, the City advertised the project and sealed bids were received, opened and read aloud on May 18, 2023 at 10:00 a.m. Of the three bids received, the lowest responsible bid was from MBE Fence in the amount of $224,180, and the awarded amount of $257,700 includes the purchase of the original fencing, plus an additional 200LF of fencing and an additional sliding gate; and
WHERAS, funding for this project is budgeted in account 354-4440-451.73-43 (A062).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is authorized to execute a contract with MBE Fence, Warrenville, IL in the amount of $257,700 to install new fencing at RiverEdge Park in Ward 1.