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TO: Mayor Richard C. Irvin
FROM: Ian Wade, PE - Capital Projects Manger
DATE: June 27, 2022
SUBJECT:
A resolution to reject the lone bid received for the DSC Emergency Generator project.
PURPOSE:
To obtain City Council approval to reject the lone bid received for the DSC Emergency Generator project.
BACKGROUND:
The City recently published a Request for Bids to furnish and install a gas generator and electrical systems to provide emergency backup power for the Development Services Center (DSC) building. The scope of services also included excavation for and construction of a reinforced concrete pad and footings for the generator in accordance with project plans and specifications provided by Fehr Graham and MGH Consulting Engineers.
DISCUSSION:
The RFB was published on April 26, 2022 and a single bid from Engineered Services, Inc. (dba Powerlink Electric) was received, opened, and read aloud on May 11. The bid amount was $455,940, which was substantially more than the budget estimate ($300,000).
Based on this, the City is recommending the lone bid received be rejected to allow City staff to consider a direct purchase of the generator utilizing an existing cooperative purchasing contract and procure the associated sitework separately once the generator is secured. As discussed in detail in a separate Resolution to be presented to this Committee concurrently (22-0506), the City has identified a vendor that can provide an in-stock generator at a considerably lower price utilizing the Sourcewell purchasing contract.
IMPACT STATEMENT:
The rejection of the lone bid received will allow the City to explore cost and time saving alternatives to provide back up emergency power to the DSC building
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to reject the lone bid received for the DSC Emergency Generator project.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, a Request for Bids was advertised on April 26, 2022 and one bid was opened on May 11, 2022; and
WHEREAS, the lone bid significantly exceeded the project budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is authorized to reject the lone bid received for the DSC Emergency Generator project