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TO: Mayor Thomas J. Weisner
FROM: Lonnie Avery, P.E., Utility Construction Coordinator
DATE: April 23, 2014
SUBJECT:
Resolution to Reject all Bids for the Basins 54 & 56 Manhole Rehabilitation Project.
BGI Committee - May12, 2014
PURPOSE:
On April 2, 2014, four (4) bids were received, opened, and publicly read aloud. The low bid submitted was over 50% higher than the engineer's estimate. The low bidder was approximately 30% lower than the second low bidder. The low bidder was asked for references for similar type projects. The low bidder responded with no references for similar type projects.
BACKGROUND:
The Engineering Division has reviewed the specifications for the projects and the bids submitted along with the Engineer's Estimate submitted by the City's consultant. It is the opinion of this department that it is in the best interest of the City to reject and rebid this project.
DISCUSSION:
The Engineering Division will be reviewing the contract specifications specific to the manhole rehabilitation work and revising them as needed to ensure complete clarity to all bidders. In addition, the division will be revising the Engineer's Estimate of Costs provided by the consultant.
IMPACT STATEMENT:
The rejection of bids submitted will ensure the City obtains a contractor who is experienced in this type of work and guarantee the City is provided a proper end product.
RECOMMENDATIONS:
We respectfully request this item be forwarded to the BGI Committee for their review and recommendation for approval.
cc: Alderman Peters, Chairman
Alderman Garza
Alderman Bugg
Alderman Saville, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to Reject All Bids for the Manhole Rehabilitation Project, Basins 54 and 56.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Engineering Division has determined it to be in the City's best interest to reject all bids received on April 2, 2014 for the Manhole Rehabilitation Project, Basins 54 and 56; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing be and is hereby authorized to reject all bids for the Manhole Rehabilitation Project, Basins 54 and 56 as per the bid tabulation attached hereto as Exhibit "A".
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
____________________________ __________________________
Alderman Peters, Ward 5 Alderman Saville, Ward 6
____________________________ __________________________
Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
____________________________ __________________________
Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
____________________________ __________________________
Alderman Irvin, At Large Alderman O'Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor
Exhibit "A" - Bid Tabulation