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TO: Mayor John Laesch
FROM: Christopher A. Minick, Chief Financial Officer/City Treasurer
DATE: May 23, 2025
SUBJECT:
An Ordinance Amending the Annual Budget for the Fiscal Year Beginning January 1, 2025 and Ending December 31, 2025 (Amendment #2 for the 2025 Fiscal Year)
PURPOSE:
To obtain the City Council’s approval of a proposed amendment to the 2025 City Budget.
BACKGROUND:
Pursuant to 65 ILCS 5/8-2-9.1 through 9.10, the City of Aurora operates under the budget system of government finance. The City Council adopted the 2025 budget on December 3, 2024 through the passage of Ordinance No. O24-079.
While the city attempts to anticipate all potential expenditures for a fiscal year when that year’s budget is developed, circumstances occasionally arise that require expenditures that were not contemplated in the original financial plan. 65 ILCS 5/8-2-9.6 permits a municipality operating under the budget system to amend its annual budget by a two third’s vote of its governing body
DISCUSSION:
The attached, proposed ordinance, including its Exhibit A, would provide for certain changes in the 2025 City Budget. Below is an explanation for each change. The item numbers discussed below correspond to the item numbers assigned to each change detailed in Exhibit A.
Zero Impact Item: Title Change- Economic Development Coordinator to a Special Projects Manager.
Zero Impact Item: Title Change- Forensic Digital Evidence Investigator to Digital Forensic Investigator.
Zero Impact Item: Title Change- Branding and Marketing Manager to Director of Branding and Marketing.
Zero Impact Items: Title Change- Customer Service Division- Customer Relations Assistant to Customer Service Representatives.
Workers Compensation and Leave Specialist to Workers Compensation Specialist change from an E14 to E13.
Chief Management Officer to Chief of Staff change from E22 to E19.
Items 1 and 18: Fire Services/IROL and Other Special Programs, General Fund (Increasing revenue by $18,000 and increasing Expenditure by $6,000). These items adjust the budget for the estimated revenue the city should receive. 2024 was the first full year the city received money.
Items 2 and 38: Special Programs/African American Board, Gaming Tax Fund (Offsetting Revenue and Expenditures $33,400). These items adjust the budget for the additional revenue and expenditures for the annual dinner event.
Items 3 through 6: Full-time Salaries and Benefits, Information Technologies, General Fund (Expenditure increase of $71,500). The Chief Information Officer position is being reclassified from Grade E19 to Grade E21.
Item 7: Other Special Programs, Senior Services and Disabilities, General Fund (Expenditure Increase of $14,800). This item adjusts the budget for revenue received in 2024 for the Senior Golf Scramble.
Items 8 through 11: Full-Time Salaries and Benefits, Economic Development, General Fund (Expenditure increase of $123,200). These items adjust the budget for the creation of a Downtown Economic Development Manager.
Items 12 through 15: Full-Time Salaries and Benefits, Finance, General Fund (Expenditure increase of $18,700). The position title of the Administrative Aide in payroll will be changed to Payroll Specialist. The positions will also be upgraded from Grade 12 to Grade 13.
Items 16-17, and 40-41: Vehicle, Fire Department, General Fund (Expenditure Increase of $5,000) and SHAPE Fund (Expenditure Increase of $67,000). These items adjust the budget for the expenditures related to a vehicle purchased for the Division Fire Chief.
Items 19 through 22: Full-Time Salaries and Benefits, Police Department, General Fund (Expenditure Increase of $90,800). These items adjust the budget for the creation of an Assistant Police Records Manager.
Items 23 through 26: Full-Time Salaries and Benefits, Police Department, General Fund (Expenditure Increase of $3,600). These items adjust the budget to provide for the reclassification of the Office Manager of Records to the Police Records Manager.
Items 27 through 30: Full-Time Salaries and Benefits, Police Department, General Fund (Expenditure Increase of $2,600). The RMS Coordinator position is being upgraded from Grade 13 to Grade 14.
Item 31: Professional Fees/Consulting Fees, Police, General Fund (Expenditure Increase of $101,080.00). This item provides additional funding for the staffing study at the Aurora Police Department which was approved by resolution R25-039.
Items 32 through 35: Full-time Salaries and Benefits, Central Services, General Fund (Expenditure Increase of $20,200). The position of Superintendent of Facilities Maintenance is being upgraded from E16 to E17.
Item 36: Repairs & Mtce Services CAD ETSB (Expenditure Increase of $37,500). This item is for the Purvis CAD interface.
Item 37: Gaming Tax, Alderman at Large (Expenditure increase of $12,000). This is to account for the carryover request for the solar reimbursement program.
Item 39: Marked Squad Cars, Police Department, SHAPE Fund (Decrease Expenditures by $700,000). This is to correct the carryover for squad cars. The vehicles were received in 2024.
Item 42: Supplies-Machine/Equipment/Pumps, Water and Sewer, Stormwater Management Fund (Decrease Expenditures by $78,300). This is to correct the carryover for a trailer mounted pump. It was received in 2024.
Item 43: Vehicles-Truck, Streets, Capital Improvements Fund (Decrease Expenditures by $213,400). This is to correct the carryover for a truck. The vehicle was received in 2024.
IMPACT STATEMENT:
N/A
RECOMMENDATIONS:
That the City Council adopt the attached, proposed ordinance that would effect Amendment #2 to the 2025 City Budget.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
ORDINANCE NO. _________
DATE OF PASSAGE ________________
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An Ordinance Amending The Annual Budget For The Fiscal Year Beginning January 1, 2025 and Ending December 31, 2025 (Amendment #2 For The 2025 Fiscal Year).
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City Council approved Ordinance No. O99-96 on November 9, 1999 adopting the budget system of finance for the City in lieu of the appropriation system in accordance with 65 ILCS 5/8-2-9.1 et. seq. and Code Section 2-312(a); and
WHEREAS, the City Council approved Ordinance No. O24-079 on December 3, 2024 adopting an annual budget for the City of Aurora for the fiscal year beginning January 1, 2025 and ending December 31, 2025; and
WHEREAS, the City Council approved Ordinance No. O25-027 on April 22, 2025 amending the annual budget for fiscal year beginning January 1, 2025 and ending December 31, 2025 (Amendment #1 for the 2025 Fiscal Year), and
WHEREAS, the City of Aurora deems that it is necessary to incur certain expenditures during its 2025 fiscal year that were unanticipated at the time the annual budget for 2025 was adopted but are necessary so as to ensure the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora, in an exercise of its home rule powers, desires to amend its annual budget for the fiscal year beginning January 1, 2025 and ending December 31, 2025 so as to provide for the incurrence of said expenditures that were unanticipated at the time the annual budget was adopted; and
WHEREAS, adequate monies are available in the City treasury to pay said unanticipated expenditures.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Aurora, Illinois, as follows:
SECTION 1: That the annual budget of the City of Aurora for the fiscal year beginning January 1, 2025 and ending December 31, 2025 is amended as shown in the attached Exhibit A.
SECTION 2: That this ordinance shall be in full force and effect, and shall be controlling upon its passage and approval.
SECTION 3: That all ordinances or parts of ordinances thereof in conflict herewith are hereby repealed to the extent of any such conflict.
SECTION 4: That any Section or provision of this ordinance that is construed to be invalid or void shall not affect the remaining Sections or provisions, which shall remain in full force and effect thereafter.