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TO: Mayor Richard C. Irvin
FROM: Jason Bauer, Assistant Director of Public Works/Assistant City Engineer
DATE: November 13, 2024
SUBJECT:
A resolution authorizing the Mayor or his designee to sign Memorandums of Understanding for placement of school crossing guard shelters within City ROW.
PURPOSE:
To allow placement of crossing guard shelters in the ROW.
BACKGROUND:
Throughout the City, there are various crossing guard shelters located on City property. There is no official process for approval of these structures. Staff is recommending that an official process be adopted to allow for the proper review by Engineering and the Police Department.
DISCUSSION:
Staff receives requests from school districts for the placement of crossing guard shelters within the ROW. Historically, there hasn't been an official process for approving these installations. The Law Department drafted a Memorandum of Understanding (MOU) to serve as approval in moving forward. For any requests, the appropriate city departments (Engineering, APD and if needed Building and Permits) will review the proposal and determine the suitability of the location. Elements to be reviewed would include but not be limited to intersection sight clearances, impacts to adjacent properties and possible building inspections depending on the scope of construction. The MOU will also cover insurance requirements and indemnification of the city. The MOU also includes language that the district will be required to remove any approved shelter if directed to do so by the city.
Upon staff review and approval, this resolution would allow the mayor to sign the MOU. An example MOU that is in process with School District 129 is attached for reference. Future MOUs will follow the same format, with minor changes to the terms based on future legal review, new placement locations and the appropriate school district.
IMPACT STATEMENT:
Minimal impacts. Installation of the structures will allow for more comfortable working conditions for school district staff.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Mayor or his designee to sign Memorandums of Understanding for placement of school crossing guard shelters within City ROW.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, various school districts throughout the city have existing and seek to install additional crossing guard shelters; and
WHEREAS, the city needs to adopt a resolution formalizing the application and approval process prior to allowing the installation of new shelters; and
WHEREAS, the Law Department has advised that a Memorandum of Understanding (MOU) is the appropriate agreement to utilize during the approval process; and
WHEREAS, prior to executing the MOU, the process requires various departments to review the application and provide approval; and
WHEREAS, the MOU will also have clauses that allow the city to direct the removal of shelters and requires that the school district provide insurance for any new shelter erected in the ROW; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Mayor or his designee is hereby authorized to sign Memorandums of Understanding for placement of school crossing guard shelters within City ROW.