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TO: Mayor John Laesch
FROM: Jason Bauer, Director of Public Works / City Engineer
DATE: November 3, 2025
SUBJECT:
A resolution authorizing the Director of Purchasing to execute a change order with Rubino Engineering in the amount of $65,000 for material testing services at RiverEdge Park.
PURPOSE:
To ensure all materials installed at the park conform to the specifications, including items such as the site concrete work, foundations, asphalt paving, masonry and steel welds.
BACKGROUND:
For most large capital projects, a third party material testing firm is hired to ensure that installed materials meet the project specifications. Rubino Engineering has been providing those services over the course of the last 14 months at RiverEdge Park (R25-135). The city pays on an "as-needed" basis, wherein only the testing that has been ordered is subject to inspection.
For RiverEdge Park, the number of visits required by the vendor exceeded what was estimated. Due to the critical nature of ensuring that the construction meets the standards, this additional testing should not be omitted.
DISCUSSION:
Funding is available in account 101-4040-431.32-20. (CIP A062)
IMPACT STATEMENT:
There will be little impact to the public or other City Departments by passing this resolution. Engineering consulting funds are available for these ongoing critical inspection services.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to execute a change order with Rubino Engineering in the amount of $65,000 for material testing services at RiverEdge Park.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, material testing is a critical component to all capital improvement projects to ensure proper materials and construction methods are used; and
WHEREAS, Rubino Engineering was hired by the city to perform these services on an as-needed basis at RiverEdge Park (R25-135); and
WHEREAS, the number of days required to visit the site exceed those that were estimated in the contract; and
WHEREAS, due to the importance of these inspections, additional funds are being requested via a modification to the contract with Rubino Engineering; and
WHEREAS, the $65,000 of funds are available in account 101-4040-431.32-20 (CIP A062); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing to hereby authorized to execute a change order with Rubino Engineering in the amount of $65,000 for material testing services at RiverEdge Park.