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TO: Mayor Richard C. Irvin
FROM: Gio Santana, Superintendent of Parks and Recreation
DATE: 3/4/2024
SUBJECT:
2024 installation of playground mulch at various park playground locations.
PURPOSE:
To authorize acceptance of bid pricing of a three-year bid for installation of playground mulch at various park playground locations not to exceed $58,793.28 over three years.
BACKGROUND:
The parks division still has various playground locations with engineered wood fiber mulch as the surfacing material. Per the American Society for Testing and Materials (ASTM) playground wood fiber mulch needs to meet specific criteria for safety reasons.
Contracting this service is drastically more efficient and more economical since vendors receive much more competitive bulk pricing, and also have specialized equipment that allows them to blow the mulch directly into the playground without the need to handle the mulch multiple times
A five year decision package was submitted and approved to begin contracting this service back in 2023.
DISCUSSION:
We worked with our colleagues in Purchasing to procure bids through Bid 24-012, with a bid opening date of February 21st. After reviewing a total of eight (8) bids received, NWST Services LTD submitted the lowest responsible bid in the amount of $20,153.28, for 2024. And a total bid of $58,793.28 over the course of three years (2024, 2025 & 2026)
NWST Services. is headquartered in Arlington Heights, IL. They also have an extensive history of successfully providing similar services and exemplary performance based on their reference checks.
Funding is allocated in account 101-4440-451.38-05.
IMPACT STATEMENT:
N/A
RECOMMENDATIONS:
We recommend that the City Council adopts a resolution authorizing the acceptance from NWST for the installation of playground mulch at various park playground locations.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the acceptance of bid pricing for three years for the installation of playground mulch at various park playground locations, not to exceed $58,793.28.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is more economical to subcontract this service out, and this project is approved in the City's 2024 budget; and
WHEREAS, Bids were received and opened on February 21, 2024 as part of Bid #24-012; and
WHEREAS, NWST Services LTD. submitted the lowest bid in the amount of $20,153.28 for 2024; and $58,793.28 over the course of three years (2024, 2025 & 2026)
WHERAS, Funding is allocated in account 101-4440-451.38-05; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: approve the resolution authorizing the acceptance of bid pricing for installation of playground mulch at various park playground locations and the Director of Purchasing to issue the necessary orders.