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TO: Mayor Richard C. Irvin
FROM: Michael R. Pegues, Chief Information Officer
Mario Gil, Director Infrastructure & Operations
DATE: December 22, 2021
SUBJECT:
A Resolution approving ratification for emergency purchase of network infrastructure equipment purchase from, Sentinel Technologies, Inc, 2550 Warrenville Road, Downers Grove, IL in the amount not to exceed $64,352.00.
PURPOSE:
Replace failed core network switch equipment located at the Aurora Police Department (APD).
BACKGROUND:
On December 15, network services throughout the City network, were negatively affected by a fault network component that caused a network broadcast storm. This extreme amount of network traffic adversely affected several key applications thus operations on the City network.
After an extended period of analysis, remediation and reconstruction of network traffic, the issue was isolated to the core network switch at APD data center.
DISCUSSION:
As numerous City services are provided from the APD data center, it is critical that this switch be replaced expeditiously to maintain business as usual operations.
Knowing the that global supply chain of computer equipment has been disrupted due to the pandemic, the City's Chief Information Officer made several contacts and was able to find that Sentinel Technologies identified the only two available refurbished switches in the country that would meet the City's need for replacement. Given that, the option was to procure or wait 180 days for fulfillment.
A budget transfer has been submitted for this 2021 purchase in account 101-1380-419.38-26.
IMPACT STATEMENT:
Without the replacement of this core switch, City network services including many in Public Safety and City operations will be negatively impacted.
RECOMMENDATIONS:
Request the proposed ratification be approved.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution approving ratification for emergency purchase of network infrastructure equipment purchase from, Sentinel Technologies, Inc, 2550 Warrenville Road, Downers Grove, IL in the amount not to exceed $64,352.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, this the City experienced a core network switch failure on December 15; and
WHEREAS, this outage caused severe negative impacts to City network services
WHEREAS, Sentinel Technologies is a long-time partner of the City; and
WHEREAS, A budget transfer has been submitted for this 2021 purchase in account 101-1383-419.38-26.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: ratifies the purchase of emergency network infrastructure equipment purchase from, Sentinel Technologies, Inc, 2550 Warrenville Road, Downers Grove, IL in the amount not to exceed $64,352.00.